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Govig & Associates

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If you are an experienced and professional personal assistant that is looking to be a part of a company that sits in a category all its own, then this is your next great career opportunity!

Help manage the day-to-day activities and house operations of a high-profile family where every day is different, and trust and discretion are truly valued!

Govig – Your #1 full-service recruiting firm and your access to the best opportunities available has been exclusively retained by a top company in the entertainment industry to identify their PERSONAL EXECUTIVE ASSISTANT to the Owner/Executive Chairman.

Who they are.

Our client is the oldest and largest privately owned and operated company in the industry, with locations across the southwest. They are a renowned leader in quality, innovation, presentation and guest satisfaction. Along with their own program to support the not-for-profit sector, they have given back to the community by partnering with multiple non-profit organizations nationwide.

About the Position.

The Personal Executive Assistant will provide administrative and personal support to the owner/executive chairman. Responsibilities will include but are not limited to:

  • Provides advanced personal and administrative support including answering phones, taking detailed messages, copying, scheduling, dictation and transcription, filing, faxing, emailing, ghost-writing correspondence as required, ordering supplies, processing invoices, mail opening and sorting, and coordinating business travel.
  • Manages personal properties to include scheduling home maintenance/repairs, liaison with house staff, taxes, etc.
  • Provides personal support including retrieves messages and faxes to home daily, party planning and coordinating vendors, running errands, researching, planning and assisting family and friends.
  • Manages calendar to coordinate personal schedule and company meetings and events/appearances.
  • Coordinates, plans and books all travel (including family/guests traveling together). Manages timeshares.
  • Maintains and reconciles travel point accounts including hotels, airlines, and credit cards.
  • Keeps executive leadership apprised of personal travel. Ensures owner/executive chairman is on time and prepared for company meetings and events/appearances.
  • Maintain personal vehicles to include insurance, registration, etc.
  • Maintains personal family donations including charitable and gifting.
  • Manages gifts, message for personal and family contacts’ birthdays, special occasions, etc.
  • Prepares meeting agendas and minutes.
  • Coordinate personal accounting with outside firm.
  • Review, sort, handle personal mail.
  • Maintains database of all personal contacts.

What you need. To be successful in this role, the Personal Executive Assistant will have:

  • High School diploma/GED and 15+ years of experience as a high-level personal executive assistant. Some college preferred.
  • Dog lover
  • Exceptional guest service skills a must.
  • Diplomacy with other managers, peers and coworkers.
  • Microsoft Excel, Word, Outlook, internet research. Access, PowerPoint, ACT! Database and Publisher preferred.
  • Excellent written and verbal English communication skills.
  • Able to work independently and/or cohesively with a team.
  • Organized and detail oriented.
  • Able to multi-task with efficient time management.
  • Sets high standards for self while maintaining company standards, policies, and procedures
  • Communicates effectively in writing and verbally to all levels of the organization and personal contacts.
  • Maintains a professional attitude and demeanor. Demonstrates unimpeachable integrity and accountability. Communicates professionally in all circumstances.
  • Maintains a professional working environment while setting a positive and professional example.

Have we sparked your interest? Ignite your career and apply today for a confidential conversation!

Govig & Associates

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