MACRO

Title: Executive Assistant to CFO & EVP, Strategy and Operations

Company: MACRO www.stayMACRO.com

Location: Hollywood, CA (in office)

The Executive Assistant will support our Chief Financial Officer and the EVP, Strategy & Operations in our Corporate division. Although this role is in a creative organization, the position is best suited for those with experience and/or deep interest and curiosity in the business, finance, and operations of a multimedia entertainment company. The ideal candidate will have previous exposure to the operational functions of an organization (IT, Ops, HR, Finance, Legal, etc.) and a working knowledge of the entertainment industry. As the Executive Assistant, you will be responsible for performing high-level administrative, project management support, and logistical tasks as needed to coordinate the executives’ day seamlessly and effectively.

Responsibilities:

· Provide comprehensive administrative support including managing complex calendars, high volume calls, schedule management, agendas, itineraries, expense reports, projects, research, travel arrangements, reservations, personal duties as needed and ad hoc requests.

· Proactively prioritize daily, weekly, and monthly tasks and organize internal and external meetings.

· Anticipate needs and prepare CFO & EVP, Strategy and Operations, including keeping them well-informed of upcoming commitments and responsibilities, gathering and creating meeting details, agendas, presentation materials, documentation, reports, and/ or recording accurate and detailed meeting notes as needed.

· Prepare executives for meetings by providing preparatory information. Research, prioritize, and manage responses to incoming correspondence and requests.

· Ability to edit presentation decks, excel worksheets, and other materials.

· Maintain proper recordkeeping, filing, and organizational systems for all work and relevant documents and agreements (incl. logins and passwords).

· Draft and proof various memos, correspondence, letters, business updates, and notes.

· Ad hoc projects, personal tasks, and other duties as needed.

Qualifications:

· Strong interest in the corporate business, finance, strategy, and/or operations aspects of the entertainment/media industry.

· A minimum of 1-3 years of administrative assistant experience is preferred, ideally supporting senior executives and/or C-suite leaders. Admin experience at a network, studio, production company, or agency within a finance or operations department is a plus.

· Exceptional organization, problem-solving, and time management skills with the ability to juggle multiple, competing, urgent priorities and tight deadlines and work cross-functionally across the ecosystem.

· Ability to create and adapt to processes, meet deadlines, and work with multiple internal and external stakeholders; entrepreneurial by nature and can work on multiple projects at a time.

· Excellent oral/written communication, interpersonal, analytical, and problem-solving skills, and high attention to detail.

· Self-starter; a highly motivated and resourceful team player who is comfortable with ambiguity and has the ability to thrive in fast-paced structured and unstructured environments.

· Strong judgment; able to think and work independently, operate with critical thinking, multi-task, prioritize, and follow through to effectively manage workflow.

· Must exercise extreme confidentiality and discretion with access to private and highly sensitive company information.

· Advanced computer skills, including detailed knowledge and high degree of proficiency of Microsoft Office (Excel & PowerPoint a plus ), Google Suite, Adobe Suite, and other tech/software tools.

MACRO is an award-winning multi-platform media company that represents the voices and perspectives of Black people and people of color. With verticals extending to all aspects of media creation-from film and television development and production to representation, brand marketing, and a venture arm- MACRO presents a new paradigm in the media landscape set to disrupt the way things have always been done. We create and finance film, television, digital content, technologies, and brands which are driven by people of color that encompass universal themes to which all people can relate and connect.

Join MACRO in our mission of shaping culture and disrupting Hollywood.

We are committed to breaking down barriers and creating opportunities. We do not practice or tolerate discrimination on the basis of race, color, religion, ethnicity, age, ancestry, ability, sexual orientation, gender expression, or identity.

MACRO

Executive Assistant to FOUNDER/CEO at MACRO

www.staymacro.com

We are looking for a highly experienced Executive Assistant to join Team MACRO to support our Founder/CEO, who leads the overall business strategy, direction, and growth of MACRO and leads a team of senior executives that oversee different areas of our ecosystem including creative content (Film & TV), brand & marketing, and representation to name a few. This is an exceptional opportunity for those with a strong interest in the business and operations side of the entertainment and media industry beyond the creative aspects.

MACRO is an award-winning multi-platform media company that represents the voices and perspectives of Black people and people of color. With verticals extending to all aspects of media creation-from film

and television development and production to representation, brand marketing, and a venture arm- MACRO presents a new paradigm in the media landscape set to disrupt the way things have always been done. We create and finance film, television, digital content, technologies, and brands which are driven by people of color that encompass universal themes to which all people can relate and connect.

To succeed in this role, you must be a creative problem solver and an effective communicator, whose efficiency and superb organization skills enable you to thrive in a fast-paced work environment. Our ideal candidate possesses a deep interest in the business side and working knowledge of the entertainment and media industries, and contributes to creative and strategic conversations about matters that pertain to our business. Experience working with individuals at all levels and working knowledge of industry names, players and film/television language is a MUST.

You are a positive, upbeat self-starter, quick learner and team player who can easily interact and relate to a variety of personality types. As the Executive Assistant you will be responsible for performing high-level administrative, project management support, and logistical tasks to alleviate responsibilities and ease executive workload. The ability to create and adapt to processes, meet deadlines, and work with multiple internal and external stakeholders is key. You are entrepreneurial by nature and can work on multiple projects at the same time. Most importantly, you embrace the mission of MACRO and are enthusiastic about working with us to achieve our goals. This position is based in our Los Angeles office.

Major Responsibilities:

• Provide professional, efficient administrative support to CEO, which includes high volume rolling calls, coordination of all meetings and conference calls, calendaring and schedule management, expense reports, etc.
• Demonstrate efficiency and resourcefulness by reviewing, researching, and routing information, issues, and concerns addressed to CEO, and determine and suggest the appropriate course of action, referral or response.
• Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, as well as remote support;
• Screen telephone calls, greet visitors, and respond to general inquiries
• Draft and proof various memos, correspondence, letters, business updates and notes.
• Ability to handle multiple tasks and effectively prioritize.
• Anticipate needs and prepare CEO accordingly including gathering and creating meeting details, agendas, presentation materials, documentation, reports, and/ or recording accurate and detailed meeting notes.
• Punctual, regular, and consistent attendance is a must, including availability on evenings and weekends for administrative support as needed.
• Ad hoc projects, personal tasks, and other duties as needed.

Qualifications:

• Minimum 2-4 years of Executive Assistant experience; including supporting a senior executive or C-Suite leader, ideally within the entertainment industry
• Strong interest in the corporate business and operations aspects of the industry.

• Experience working in a very fast-paced environment and juggling multiple competing priorities

• Excellent organizational, written and verbal communication skills required

• Experience working with individuals at all levels and working knowledge of industry names, players and film/television vocabulary necessary

• Must exercise extreme confidentiality and discretion

• Advanced computer skills, including detailed knowledge of Microsoft Office and the Google Suite

Join MACRO in our mission of shaping culture and disrupting Hollywood.

We are committed to breaking down barriers and creating opportunities. We do not practice or tolerate discrimination on the basis of race, color, religion, ethnicity, age, ancestry, ability, sexual orientation, gender expression or identity.

MACRO