Event & Communications Coordinator
Corporate Office: 5000 Kansas Avenue Kansas City, KS – Hybrid Schedule Available
Department: Communications
Reports To: Director of Communications
Associated Wholesale Grocers Inc, (AWG) is the nation’s largest cooperative food wholesaler to independently owned supermarkets. We are serving over 3,800 locations in more than half of the states in the country from ten distribution centers! AWG also owns and distributes our private labels including Best Choice, Best Choice Superior Selections, Always Save, & Clearly by Best Choice.
In addition to AWG’s cooperative wholesale operations, we as a company also operate subsidiary companies which provide real estate and supermarket development services, digital marketing services, and is a wholesale supply provider of health and beauty care, general merchandise, specialty/international foods and pharmaceutical supply.
AWG has a wide range of departments including retail, HR, IT, sales, management, finance, accounting, and so much more!! If you have a passion for what you do on the daily and want to help feed families in America, then get in touch with our Recruiting department today and see if we can find your next career path!
Make us your BEST Choice!
Key Responsibilities:
- Coordinating large corporate events including the Annual Innovation Showcase and Annual Shareholders Meeting.
- Works directly with the Showcase Core Planning Team serving as the lead project manager and collaborates with other teammates involved in the execution of the Showcase.
- Assist with meeting and travel of Board Meetings.
- Manage event communications for corporate events.
- Content development including research, fact checking, writing, and editing internal & external communications.
- Assist with creating, revising internal and external communications and communication plans.
- Some travel may be required in this position.
- Other duties as needed or assigned.
Skills:
- Excellent organization, analytical, project management, and critical thinking and prioritization skills.
- Excellent people skills.
- Ability to make quick decisions.
- Ability to work under pressure.
- Experience in corporate event planning including project management, hotel and vendor coordination, experience design and attendee registration.
- 5 years of experience in corporate event planning.
Corporate Events:
- Assist with planning corporate events such as employee events, Innovation Showcase and Annual Shareholders Meeting, Virtual member events, and Leadership Conference.
- Assist in preparation of meeting materials.
- Manage technology for events.
Showcase:
- Create and maintain event action items.
- Schedule and manage coordination of planning meetings, create agendas, and draft & distribute meeting minutes.
- Timeline accountability.
- Create, manage, and distribute event communications.
- Coordinate with the marketing and advertising team for materials.
- Maintain document repository.
- Track expenses and sponsorships & process expense payments.
- Manage registration website content and changes.
- Manage registration data and dashboard.
- Assist in speaker contracts and coordination.
- Work with A/V company to plan and coordinate logistics.
- Manager venue and hotel registration.
- Assist with vendor management and sponsorships.
- On-site support for the event.
- Post event recap meeting.
- Miscellaneous administrative tasks.
Communications:
- Assist with internal and external communications including intranet updates and Storefront postings.
- Assist with coordination and dissemination of member communications. Assist with updating member and vendor guides.
- Assist with the planning and execution of webcasts/webinars that include development of presentation content.
- Administrative duties as needed to support communications and board meetings.
Benefits:
- Medical, Dental, & Vision Insurance
- Health Savings Account
- Dependent Care Flexible Spending Account
- Paid Vacation, Holiday, and Sick Time
- 401(k) with 4% match along with 3 other contributions
- Tuition Reimbursement
- Basic & Supplemental Life and AD&D
- Employee Assistance Program
- Short-Term and Long-Term Disability
- Wellness Program
- Yearly Holiday Bonus
Associated Wholesale Grocers
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