Company: Company 3
Position: Post Production Coordinator
Location: Vancouver, BC
Position Summary
Reporting to the Head of Production, the Post Production Coordinator is responsible for providing day-to-day support to the Producers. Organized, professional and customer-service focused, this person is flexible, responsive, and a team-oriented member who is hands-on, a good problem solver, and exhibits a proactive and transparent style.
Possessing a sense of urgency, the Post Production Coordinator demonstrates an ability to work within a fast-paced and collaborative environment, deliver accurate and quality work on schedule, and has excellent skills in building relationships and communicating effectively. In an operations capacity, this role requires a highly professional demeanor and diplomacy when dealing with clients, production management and artists.
Main Duties
To oversee and support the Producers on assigned projects. This involves the management of the elements, schedules, budgets, workflow, client relationships & internal personnel.
Bids And Budget
- Gather all key information (bids, schedule, & delivery specifications, etc.) necessary to set up and schedule project.
- Book revenue in work orders, and under the direction of the Producer, send work orders to accounting to be billed out to client.
Scheduling
- After receiving schedules from clients, add holds in scheduling system.
- Generate work orders based on the approved work order template.
- Manage and maintain schedule as dates changes and potential new sessions are added.
Preparations For Projects/Sessions
- Ensure clients are aware of how and where to deliver elements.
- Help gather all project details and specs prior to the session.
- Verify Operator has all files necessary to begin session.
- Make sure all necessary elements and prep are acquired prior to session.
- Follow up at end of the session to chase necessary outputs, ensuring they are sent to the relevant parties.
- Coordinate and schedule meetings with internal team when necessary.
Execution Of Job
- Assist in greeting and escorting clients to the bays upon arrival.
- Track elements pertaining to upcoming sessions, ensuring all files are available to the operator.
- Submit tickets to engineering, IO, shipping, mastering and encoding departments to ensure tasks are acknowledged and complete in a timely manner.
- Ensures project documents are complete, current, and stored appropriately. Record all technical and logistical information pertinent to each session.
- Supervise evening and weekend sessions (if required).
Clients
- Work with Client Services to communicate needs to support client visits and meetings, including outlining the need for overtime services.
- Along with the Producer and HOP, check in on artists, clients, and client services on a regular basis to make sure the session is well supported.
- Under the direction of the Producer, maintain effective communication with clients regarding deliverables and job status, including billing updates when workflow changes.
Final Delivery
- Follow up with client after sessions to ensure all elements were received timely and accurately.
- Coordinate the delivery of all required elements by the desired deadline date with the client/vault.
- Email the client all proper tracking information including contents and expected delivery date/time to the requested location.
Dailies
- Assist Producer with internal set up of dailies projects.
- Ensure accounting has the relevant information to add projects into our scheduling system.
- As requested, create work orders and schedule dailies projects/resources.
- Review call sheets, one liners, ensuring staff is scheduled and sessions are booked adequately to meet the needs of each project.
- When requested by Producer or HOP, be main point of contact with client, ensuring their needs are met throughout run of the series.
- Along with the vault, ensure drives are returned to clients on a daily basis in a timely manner.
- Along with IO department, ensure there is adequate stock to manage archiving content from set.
- Along with dailies supervisor, ensure a smooth handover from dailies night shift to Producers.
- Gather information and post night memo every evening.
General
- Organize internal files and ensure schedules, contact lists, paperwork are kept up to date
- Keep email distribution groups updated for all of Post.
- Create and update e-mail templates for various projects.
- Liaise with Dev Ops on maintenance and development.
What You Bring
- Minimum of 1 year experience in an administrative or customer service related position
- Experience in a production environment, Post Production or VFX an asset.
- Ability to work in a team environment to collaborate with others.
- Strong verbal and written communications skills are essential.
- Exceptional attention to detail and accuracy.
- Media Pulse and/ or post production scheduling software experience.
- Basic knowledge of dailies and offline editing workflows.
- Basic knowledge of Finishing, VFX, and Sound workflow a plus.
- Basic knowledge of HDR and Dolby Vision finishing a plus.
- Knowledge of digital capture cameras and files.
About The Company
Company 3 / Method Studios provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.
Diversity And Inclusion At Company 3
Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable and inclusive culture where every employee feels empowered and safe to show up to work as their full self.
It is our policy is to provide equal employment opportunities to all applicants and employees. Please inform the company’s HR representative if you need assistance completing any forms or to otherwise participate in the application process.
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