Nine PBS: Events Manager
Who We Are: As an essential community institution, Nine PBS magnifies and deepens understanding of our community to help our region flourish. We convene meaningful conversations, we share thought-provoking content, and we host events that engage and inspire our region. Our unique facilities and connections offer opportunities for memorable experiences for audiences of all ages.
Our History: We are a community-licensed public media station. For nearly 70 years, we have been a foundational pillar in the St. Louis community by providing trusted, community-centered content and resources. Our core purpose is to magnify and deepen understanding of our community to help our region flourish.
Our Values: Nine PBS is rooted in our four values: Community, Trust, Equity, and Learning. These guide every aspect of our work – both in how we interact with one another as teammates, as well as how we engage with the community.
Our Culture: Nine PBS is an equal opportunity employer with a leadership team and culture that prioritizes diversity, equity, inclusion, and belonging. For the past three years, Nine PBS was identified by the Women’s Foundation of Greater St. Louis as a top place for women to work.
Our Team: One of our strategic goals is to create and sustain a positive, high-performing, inspiring, and inclusive culture that prioritizes the well-being and belonging of every member of our team. Get to know the amazing individuals you will be working alongside if you are selected for this position: https://www.ninepbs.org/ourteam/.
Position: Nine PBS is searching for an enthusiastic Events Manager with a positive attitude to lead our events to enhance our brand and grow our audience.
Nine PBS hosts numerous events annually, ranging from public screenings and PBS KIDS events to donor appreciations and occasional meet-and-greets with national PBS personalities. The Events Manager will function within a fast-paced, high intensity environment and will be responsible for planning and scheduling events, working with vendors, assisting with event marketing, and managing the execution of events. Responsibilities include timely booking and communication with vendors, invitation list management, compiling staff talking points, creating event diagrams and run-of-shows, coordinating with colleagues across the organization, creating and monitoring timelines and budgets, and leading all day-of tasks and a small group of support staff to execute seamless and memorable experiences.
The ideal candidate for this role should demonstrate exceptional project management, organizational abilities, interpersonal skills, oral and written communication skills, multi-tasking skills, and excellent time-management. This position reports to the Director of Communications on the marketing team, and works closely with the Production Facilities Manager to fully execute station events.
Job Responsibilities
· Supervise the Events Coordinator position, leading with integrity, self-awareness, clear direction, and a collaborative approach
· Identify and fulfill event goals
· Establish and manage event budgets
· Envision and achieve creative event plans and long-term strategies
· Collaborate across departments to deliver on event objectives
· Prepare timelines and manage event logistics
· Create and manage run-of-shows
· Manage correspondence with guests
· Book and maintain relationships with vendors, including caterers and entertainment
· Negotiate quotes and agreements with vendors
· Oversee vendors’ activities throughout the event
· Manage day-of event flow
· Lead day-of events staff and volunteers
· Manage event layouts by creating and implementing design plans
· Manage event sponsor needs
· Coordinate event production with appropriate teams to identify audiovisual needs and other details
· Manage virtual events on Zoom, Facebook Live, or other platforms in coordination with appropriate teams
· Manage use of event equipment and technology (iPads, cash registers, credit card readers, etc.)
· Provide post-event reporting and analysis
· Approve and ensure timely payment of invoices
· Oversee and maintain event supply inventory
· Secure trade agreements with vendors
Required Skills
· Ability to represent Nine PBS in a friendly, knowledgeable, and professional manner
· Ability to effectively communicate to all levels within the organization
· Ability to anticipate challenges and recommend solutions
· Efficient project management skills
· Effective problem-solving skills
· Strong written and verbal skills
· Ability to handle multiple tasks, with a focus on detail and follow-up
· Highly organized
· Team player
· Commitment to the mission of Nine PBS
· Must meet deadlines, stay organized, and think creatively
Qualifications
· At least 3 years of event management experience
· BA or BS in communications, hospitality management, or related field preferred
· Computer proficiency (Microsoft Office including Word, Excel, and PowerPoint)
· Basic writing experience
Work Environment
· Flexible schedule with a mix of in-person and remote work, as agreed upon with supervisor and based on the day-to-day needs of the team
· Weekend and evening availability based on the scheduling of events
· Community-centered, culturally inclusive, and collaborative
· Occasionally drive and/or travel on company business required
· Regular, active participation in team meetings expected, either virtually or in person as determined by supervisor
· Stand up for extended periods of time, both indoors and outdoors
· Lift and carry 25 pounds
Application Process and Timeline
Company: Nine PBS
Vacancy Type: Full-Time
Job Location: St Louis, MO, US
Salary Range: $60,000 to $65,000
Application Timeline: June 15-30, 2023
Application Process: For a candidate to be considered for employment, the following materials must be submitted as a complete application to jobs@ninepbs.org:
· Resume
· Cover Letter
· 3 Professional References
Word document that provides responses to the following three questions:
1.) What have you read in this job posting that is interesting and inspiring to you? (no more than 150 words)
2.) How are you uniquely qualified to enhance the Nine PBS team and our work? (no more than 150 words)
3.) One of Nine PBS’s organizational priorities is to foster an inclusive culture that values belonging and connection. Please provide an example of a time when you reinforced these priorities. (no more than 150 words)
Nine PBS
As an essential community institution, Nine PBS magnifies and deepens understanding of our community to help our region flourish. We tell stories that move us. We meet people where they are the most comfortable consuming content. Nine PBS’s platforms include four distinct broadcast channels (Nine PBS, Nine PBS KIDS®, Nine PBS World, and Nine PBS Create), ninepbs.org, social media, the free PBS Video App, streaming services, live and virtual events, and the Public Media Commons. Since 1954, Nine PBS has accepted the community’s invitation into their homes, schools, and businesses. Follow Nine PBS on Twitter, Facebook, Instagram, LinkedIn, and TikTok.
Nine PBS
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