Campus Manager
About VTProDesign
VT Pro Design is a full-service creative design firm with a focus on the latest technology and techniques. We are creators, engineers and programmers. Designers and makers. Storytellers and technologists. Collaborators and artists.
With an extensive background in logistical, creative, and production design, we have been involved in numerous capacities in the live entertainment and experiential marketing industries. We provide a turn-key solution for specific client needs, offering tailored services in creative design, advanced video, fabrication, engineering, projection mapping, interactive technology, custom media servers, content design, lighting, and audio.
Our creative vision is rooted in a strong production and technology background. So we know that every idea we come up with, no matter how great the heights, is within our reach. We know where the bar is set, because we set it there. And we’re always working to rise past it. Every project has the potential to connect people in different ways and in each step of the process there are discoveries to make. Through expertise and experimentation, discipline and ambition, we find creative solutions.
Description
VTPro is seeking a highly organized candidate to join our team as our Campus Manager to oversee our Los Angeles campus. Qualified candidates will manage multiple tasks/projects simultaneously to ensure the facility is running smoothly and will collaborate frequently with the People & Culture department to promote a positive company culture beginning with onboarding new hires to executing company wide events. Candidates will need excellent verbal and written communication skills and be comfortable working in an internal and client facing role in a highly creative environment. This is not a remote position and requires work to be completed from the Los Angeles office regularly.
Tasks and Responsibilities
- Oversee building operations and general organization of VTProDesign’s three office buildings
- Manage inventory and purchase office & kitchen supplies to ensure availability when needed
- Serve as point person for office maintenance requests and schedule repairs when necessary, including review and follow-up on work orders and updating the team on repair progress
- Serve as contact for external vendors and contractors and coordinate services with them as needed (cleaners, pest control, etc)
- Answer incoming calls and relay messages to appropriate parties
- Manage invoices, petty cash, and occasionally assist accounting department with issuing vendor payments
- Serve as an internal point of contact and provide general company knowledge to other employees (who to go to for what, where to find office supplies and kitchen items, mailing address, building codes, parking information, etc)
- Sort and distribute mail to the appropriate recipients
- Assist with the coordination of the monthly company-wide All Hands meeting
- Stay connected with other local and global campus services teams by exchanging information, sharing ideas, and collaborating on joint events
- Collaborate with management to oversee office upgrades by coordinating with department heads on their requests, compiling estimated costs, executing furniture and office-related purchases, and superintending construction projects from start to finish
- Collaborate with the People & Culture Department on onboarding new hires and promoting a positive company culture through the following tasks:
- Provide company merchandise to new hires
- Keep employee records updated from information received on the “employee survey” (Preferred name & pronouns, birthday, contact information, travel information, etc)
- Retrieve and format employee pictures for company website
- Give office tours to internal team members
- Add new employees to required meetings and channels
- Celebrate all employee birthdays
- Lead and assist with planning, organizing and executing company events and volunteer opportunities
- Assist with other administrative tasks as needed
Qualities
- Friendly, welcoming and passionate about contributing to the positive cultural experience in the office
- Responsible and reliable with great attention to detail
- A self starter who is able to work with minimal supervision
- Flexible and adaptable to change
- Professional when communicating in person, over the phone, and digitally
- Exude a high level of integrity, energy, and sense of urgency
- Experienced in customer service/client facing roles
- Skilled in Google Office platforms (GCal, Google Meets, Slides, Docs, etc)
VTProDesign
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