Another Planet Entertainment

The Bellwether  – Private Events Manager

POSITION: SPECIAL EVENTS MANAGER

STATUS: Salary + Commission 

REPORTS TO: General Manager

We are looking for a competent and skilled Private Events Manager to sell, oversee and execute special events. You’ll ensure events are successful and cost-effective, paying attention to budget and time constraints. An event manager is, above all, a project manager who understands marketing and promotion techniques. We want to see enthusiastic candidates with fresh ideas, organizational skills and a base-level of production knowledge.

Responsibilities:

• Manage all Bellwether special events, tv, commercial and film shoots and other private events as needed. 
• Attend advance meetings/walk thru’s with client, vendors, or artists as needed
• Organize all vendors schedules and their event needs
• Create an event timeline to share with internal team/ production team
• Create a post event summary and notes for GM, partners & venue/production team
• Manage all event costs and communicate to client
• Organize communication with General Manager & events staff 
• Process all event invoices and organize settlements
• Collaboration in creating and updating all sales collateral for venue
• Manage onsite venue support specific to event needs, communicate changes to schedule or support directly to Venue Management
• Field all venue inquiry emails and provide detail on availability, pricing including sales pitches etc.
• Actively sell and promote event opportunities among great Los Angeles community including but not limited to holiday parties, filming opportunities, industry events, weddings, brand activations, etc.

Skills/ Experience Required:

• Excellent interpersonal skills, highly organized, client presentable, solution based thinking and quick thinking and composure in intense situations
• Motivated to create more efficiency in operational processes, communication, and advance methods
• College Degree and 2-4 years of experience  in event management, preferably events of 3k attendance or larger
• Excellent time management in a fast-paced environment. Experience with venue contracting and vendor service buying.
• Excellent knowledge of operational aspects of event production, specifically corporate events
• Ability to work long hours, with various personality types
• Ability to juggle multiple responsibilities with conflicting deadlines
• Proficient in Microsoft Suite and Google Docs. Adobe suite & Vectorworks is a plus

Another Planet Entertainment