Reporting to the VP, Brand and Social Impact, we are seeking an Executive Assistant that can support that and the CEO positions as well as other Senior Management team members as required and who can serve as the Office Manager. The ideal candidate exercises good judgement, excels at managing competing priorities and possesses a strong attention to detail.
What you’ll do:
- Provide day-to-day administrative support including, but not limited to, email correspondence, maintaining files, organizing and scheduling meetings;
- Undertake general office and reception duties (e.g. ensure office supplies are replenished and staff are adequately supported in their day-to-day office needs, troubleshoot photocopier, office equipment etc);
- Build strong relationships with the Senior Management team and act as a liaison between internal and external stakeholders;
- Serve as the first point of contact for external visitors and guests;
- Draft and edit correspondence, communication, presentations, and other documents;
- Schedule, organize, and coordinate meetings. Prepare meeting materials, as needed;
- Design, communicate and oversee implementation of office operations, policies, and procedures;
- Prepare and submit monthly expense reports;
- Coordinate travel arrangements, as necessary;
- Participate in special project assignments, as required (e.g. corporate events).
What’s needed:
- 5+ years of administrative experience providing high-level executive support;
- Knowledge of general office procedures and best practices for assessing, developing, and implementing new processes;
- Superior writing skills and advanced MS Office skills;
- Excellent organizational skills with a strong attention to detail;
- Ability to take initiative as a self-starter, and multi-task in a fast-paced environment to meet deadlines;
- A proactive, confident, collaborative mindset and demonstrated capacity to work independently and within a team environment;
- Ability to deal with confidential matters with professionalism and tact;
- Excellent communication skills (verbal and written);
- Strong relationship building and problem-solving skills;
- Office administration diploma and Bilingualism in English & French are assets.
What’s in it for you?:
Aside from the ability to make a meaningful and powerful impact on the entertainment industry in Ottawa, working at OSEG will provide you with a competitive health benefits plan, dynamic team environment and the ability to continuously learn and grow.
Located at TD Place at Lansdowne, OSEG is the largest sports and entertainment company in the Capital. We are home to the Ottawa REDBLACKS, the Ottawa 67’s, Ottawa Atletico, the Ottawa BlackJacks and other concerts and events and manage 400,000 ft² of mixed-use retail space. OSEG and its related OSEG Foundation were founded on the vision of its partners – a vision to create year-round world-class guest experiences and give back to the Ottawa community.
OSEG is an advocate for equity, diversity, and inclusion and invites and encourages all candidates to apply for this role, including women, Indigenous peoples, members of racialized communities, persons with disabilities and persons of minority sexual orientations and gender identities. Additionally, we are happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.
Please note this role will require interacting with the public, including in crowded spaces. OSEG, as one of Canada’s Safest Employers, is committed to providing a safe and enjoyable experience for all employees and guests.
We acknowledge the time and effort that is required to apply and thank all applicants for their interest. Depending on volume, we may only be able to respond to those who demonstrate within their application that they meet the requirements of the role.
Ottawa Sports and Entertainment Group (OSEG)
Related jobs:
Silent Review Promo – Non-Union Talent
Job Description:
We are seeking English-speaking, French-speaking, and bilingual women, aged 25-35, for a commercial involving the “Silent Review Trend.” Talent will review products in a silent, expressive, and non-verbal manner using gestures and facial expressions. This promo aims to engage audiences with fun and relatable content.
Job Responsibilities:
- Review products silently, focusing on non-verbal communication.
- Express opinions clearly through gestures and expressions.
- Take direction well.
Requirements:
- Ability to perform without spoken dialogue.
- Women, aged 25-35, all ethnicities.
Compensation:
- $500/Session, $1000/Usage (One year digital).
Parabolic Microphone Operator (Sports Event) – Virginia vs Wake Forest
Job Description: We are looking for a Parabolic Microphone Operator to assist in capturing live field audio during the Virginia vs Wake Forest game at Allegacy Federal Credit Union Stadium in Winston-Salem, NC. The operator will be responsible for using a wired parabolic microphone dish to capture ambient sounds from the field, enhancing the live broadcast experience by bringing the audience closer to the action.
Job Responsibilities:
- Operate a wired parabolic microphone dish along the sidelines or endline to capture the general sounds of the game.
- Follow the gameplay closely, adjusting the microphone to capture optimal audio as the action unfolds.
- Work in coordination with the broadcast team to ensure continuous high-quality audio capture.
- Stand for long periods and move along the field as needed to follow the action.
- Adapt to outdoor conditions, including varying weather, while maintaining performance.
Requirements:
- Must be physically fit and capable of standing and moving for extended periods.
- A basic understanding of football or general sports is necessary to effectively follow the game and capture relevant audio.
- Ability to work outdoors in different weather conditions.
- Keen attention to detail to ensure the best possible audio capture.
- Prior experience with audio equipment is advantageous but not mandatory.
Compensation:
- Competitive hourly wage.
- Opportunity to gain experience in a high-profile sports broadcast.
- Potential for future assignments based on performance.
Casting Call: Female Pool Shark Body Double for Eyewear Campaign
Job Description: We are casting a highly skilled female pool player to serve as a body double for an actress in an upcoming eyewear campaign. The selected candidate will perform in scenes that require advanced pool-playing skills, ensuring the shots appear seamless and professional. While this role involves a body double, the focus will be on skillful execution rather than recognizable features. The ideal candidate will closely match the height and complexion of our lead actress and be confident performing in a lively party atmosphere.
Job Responsibilities:
- Serve as the body double for the actress, executing advanced pool shots during the campaign shoot.
- Confidently handle a pool stick, align shots accurately, and execute them flawlessly in front of a crowd.
- Collaborate with the director and production team to ensure the visual continuity between the actress and the body double.
- Maintain professionalism and follow directions to achieve the desired results for the campaign.
Requirements:
- Female, aged 25-40.
- Height: 5’8” to 5’10”.
- Medium brown complexion (please refer to the photo in the casting notice for reference).
- Must be a highly skilled pool player, capable of performing advanced shots with confidence.
- Comfortable performing in a dynamic environment surrounded by party onlookers.
- Experience in similar roles is a plus but not required.
- Must be available to shoot in Toronto.
Compensation:
- Pay: $3,000 if selected.
- This is a non-union campaign.
Hi, My name is Vincent Di Lella. I am currently a student at George Brown college majoring in Video Design and Production. I am currently looking for three actors in order to make my short horror thesis film Method. I am looking for two men and woman, ages 20-30.