San Francisco Casting Calls & Acting Auditions

Thrill One Sports & Entertainment

Thrill One is a next-generation content company that lives at the nexus of sports, entertainment and lifestyle. The Parent company of Nitro Circus, Nitrocross, Street League Skateboarding (SLS) and Superjacket Productions (producers of MTV’s “Ridiculousness”), Thrill One is dedicated to creating mind-blowing action sports events and original content throughout the world, fueled by the most daring athletes, talent and brands in thrill-based entertainment. Thrill One also boasts the largest aggregate social audiences in action sports, with over 40 million followers across its multiple brand pages and channels. Each year, Thrill One produces over 50 industry leading live events across all continents to record breaking audiences and drives 50% of MTV’s gross ratings. This role provides a chance to be a crucial member of this exciting growth company. More information on Thrill One can be found here: https://thrillone.com/

Thrill One is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position Summary:

We are looking for a highly organized and motivated Project Manager for Nitrocross. This role will work with the Nitrocross’ management to support their day-to-day administrative and operational needs, while also steering projects and ensuring alignment with the company’s strategic priorities. You will be the “glue” for Nitrocross, which requires a strong collaborator who will contribute positively to the team culture and create effective cross-functional relationships across Thrill One’s shared service model as well as third party vendors and partners. If this sounds like you, plus you thrive in a fast-paced environment and have a proven track record of driving results, we want to hear from you!

Duties/Responsibilities:

• Serve as a conduit between Nitrocross management, the larger team, and cross-functionally throughout the Thrill One organization. Increase alignment and speed of execution by providing feedback and insights to both sides.
• Contribute to team meetings by assisting with the production of materials and agendas, taking notes, and tracking action items.
• Track key project milestones and remain timeline-focused to ensure the team hits pertinent deadlines.
• Identify opportunities for process optimization and make recommendations to establish new and improve existing systems and processes.
• Attend and work live events as needed to host strategic guests and provide support to ensure a seamless event experience.
• Assist in research projects to identify prospective team, manufacturer and host city venue opportunities
• Process expense report reconciliations, credit card reconciliations, and assist with budget tracking.
• Work closely with the Travel Manager on various tasks including creating and distributing travel packages for production/event staff.
• Maintain team and competition documentation to ensure accurate records and cataloguing.
• Work closely with Executive Assistant to CEO & other Thrill One brands to maintain an accurate schedule of events.
• Liaise with third-party strategic partners, including but not limited to race teams, drivers, vehicle manufacturers and venues to ensure consistent flow of communication and two-way feedback of pertinent series updates.
• Help manage the contractor and vendor agreement process including compiling, preparing, and distributing agreements to contractors; tracking agreement execution status; distributing and managing fully executed agreements.
• Assist with contractor and vendor invoice approvals by obtaining appropriate department head approval and communicating with finance on approvals and payment requests.
• Support the broadcast and event production teams with event schedules and production workflow pre-event, during event and post event.
• Own and manage ad hoc projects as directed by Nitrocross management.

Education/Experience: 

• Bachelor’s degree preferred but not required.
• Minimum of 3-4 years related experience in a similar position.
• Must be highly proficient in Microsoft Office, Adobe, Zoom and Google Suite (Slides, Sheets, Docs, Forms).
• Strong interpersonal and communication skills, with the ability to interact and work effectively with personnel at all levels of the organization.
• Must have an extremely high work ethic.
• Must be highly organized, and detail-oriented, with strong organizational skills to manage the continuous workflow across multiple events and projects.
• A team player who is willing to take direction but can also work autonomously. 
• Excellent analytical and problem-solving skills.
• Remains calm and has a creative problem-solving mindset to handle unexpected challenges that may arise during events.
• The ability to work under pressure on competing responsibilities with resilience, discretion, diplomacy, and accuracy is essential.

Thrill One Sports & Entertainment

SB Projects is seeking an Executive Assistant to provide top level support to a Management Executive based in Los Angeles and/or Santa Monica, CA. The ideal candidate is dependable, detail-oriented, and has exceptional organizational and communication skills. Previous entertainment and/or agency experience is highly preferrred.

KEY RESPONSIBILITIES

• Manages the Executive’s calendar and schedule
• Coordinates meetings and schedule events
• Act as the primary point of contact for internal and external inquiries addressed to the executive
• Arranges travel, accommodations, and logistics
• Takes meeting notes and proactively follows up as needed
• Tracks expenses and prepares expense reports
• Conserves the Executive’s time by reading, researching, and analyzing information as needed
• Represents the company and the Executive in a positive light through great follow-through, skills and sound judgment
• Brings a team-oriented and positive attitude
• Maintains strict confidentiality and professionalism at all times

QUALIFICATIONS

• 3+ years of prior administrative assistant experience
• Entertainment industry experience highly preferred
• Must be willing to travel if needed
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Ability to work in a dynamic and in a fast-paced environment
• Critical attention to detail and highly organized
• General business intelligence and interest in Music and Entertainment business

SB Projects, LLC

Introduction

Visium Resources has been asked to identify qualified candidates for this Administrative Assistant position. This position is a contract opportunity which is expected to be on-site 4 Days per week (Mon-Thurs.) in Glendale, CA for a duration of 18 Months. The pay rate would be between $25 – $29 per hour.

Summary

The Administrative Assistant will:

• Provide general administrative support including meeting coordination and notes, executive level memos, agendas, mailing support, and IT needs
• Work with our teams across Editorial, Sales, Marketing, Publicity, Production, BA, Legal and IP teams within the Publishing Group
• Research and help source global and DEI storytelling opportunities and talent
• Help create IP and franchise decks, presentations, pitches, one-sheets, and bibles, that detail story, character, product extension, publishing information, strategy and more.
• Create and keep updated the Catalog deck for pitches to entertainment partners.
• Organize and track Book-to-Screen industry news, trends, competitors and talent across publishing and film/TV including in-house options with entertainment partners
• Report Beyond-the-Screen industry news across merchandise (toys, games, licensing deals, fashion, etc.), digital and audio (podcasts, NFTs, metaverse, video games), franchise IP, and unique & live experiences (amusement parks, broadways, book clubs, etc.)

Required:

• Excellent calendar management skills, including the coordination of executive meetings.
• Strong knowledge of MS Office, including Word, Excel, (PowerPoint or Keynote) and Outlook Scheduling.
• Experience scheduling travel arrangements.
• Ability to work on multiple projects simultaneously.
• Must be well organized, detailed oriented and have excellent follow-through skills.

Preferred:

• Publishing experience or entertainment experience is nice to have but not required.

Visium Resources, Inc.

KEY RESPONSIBILITIES

• Manages the Executive’s calendar and schedule
• Coordinates meetings and schedule events
• Acts as the primary point of contact for internal and external inquiries addressed to the executive
• Arranges travel, accommodations, and logistics
• Accompanies the executive during international travel
• Tracks expenses and prepares expense reports as needed
• Conserves the Executive’s time by reading, researching, and analyzing information as needed
• Represents the company and the Executive in a positive light through great follow-through, skills and sound judgment
• Brings a team-oriented and positive attitude
• Maintains strict confidentiality and professionalism at all times

QUALIFICATIONS

• Fluency in Korean and English at a professional level is absolutely essential
• 3+ years of prior administrative assistant experience
• Entertainment industry experience highly preferred
• Must be willing to travel for extended periods of time
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Ability to work in a dynamic and in a fast-paced environment
• Critical attention to detail and highly organized
• General business intelligence and interest in Music and Entertainment business

HYBE America

Who We Are:

CMC Touring is a leading entertainment consulting firm, specializing in the field of business and employment related immigration matters for the entertainment industry. We are respected advisors to many of the most successful professionals working in music, theatre, sports, and entertainment. We are seeking an Executive Assistant for the Founder/CEO, a global leader in the field of employment immigration for artists, entertainers, and athletes.

The hired individual may also become eligible for a consultant position, advising his or her own entertainment clients in the matters of immigration related to music touring.

Qualifications of the Ideal Candidates:

• Dependable and disciplined with a high level of initiative.
• Comfortable providing general administrative support in a fast-paced, high-volume environment, able to function under tight deadlines, has experience managing information like daily schedules & calendars and data organization.
• Detail-oriented organizational skills, communication, and writing abilities.
• Advanced technical skills with a solid command of Microsoft Windows, Microsoft Outlook, Microsoft Office Suite (Excel, Word), Adobe, etc.
• The desire to embrace and improve the efficiency of the existing structure of this office’s workflow processes to help improve and streamline this executive’s core business.
• Passion for music & the music business, and genuine interest in travel and immigration policies.
• Willingness for a minimum 2-year commitment is strongly preferred.

Essential responsibilities, all of which require close attention to detail:

• Maintain client files and spreadsheets with a high level of accuracy
• Liaise professionally with internal staff, external clients, and other industry leaders & decision makers (managers, promoters, etc.).
• During meetings and phone calls, take notes to identify, discuss, and implement the action items.
• Maintain administrative procedures in line with company policies and procedures, such as personnel manifests and the preparation of dropbox links with large amounts of data
• Organize, track, draft, and respond to high volume of email correspondence, including sorting & screening emails and requests to determine priority levels and action items.
• Track client data & update client databases & personnel files through a series of detailed grids.
• Research and aid in preparing materials for work permits and visa applications, including gathering, compiling, verifying, and analyzing information and data for application forms, immigration manifests, etc.
• Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), and draft correspondence
• Participate in special-project assignments on an as-needed basis.
• Entering client data into our systems
• Completing department and ad-hoc projects
• Temporarily cover desks while assistants are away
• Assisting with a variety of daily administrative/office tasks
• Represent CMC in a professional manner, ensuring compliance to CMC policy and ethics and adhering to the Standards of Work policies and procedures
• Report to work as scheduled
• In-office presence is required.
• Other duties as assigned

Core Competencies:

• BA/BS from an accredited University or College
• At least 1 year of professional administrative experience in a fast-paced environment.
• High technical skills with Microsoft Outlook, Microsoft Office Suite (Excel, Word), Adobe, etc.
• Proficiency with Microsoft Excel, with at least 1 year experience with Pivot Tables in Excel.
• Professional, dependable, organized, resourceful, and proactive with good judgment, discretion, and communication skills (both written and verbal)
• Ability to anticipate needs and execute time sensitive matters in a fast-paced environment.
• Ability to multitask, prioritize the workload, and use time efficiently
• Ability to work well under pressure; meet tight deadlines.
• Ability to handle a high volume of emails and phone calls while maintaining professional communication
• Must be detailed-oriented and able to handle complex instructions with care and follow-through, demonstrating accuracy and thoroughness in executing assigned tasks.
• Must be an excellent multi-tasker and have proven problem-solving abilities
• Demonstrates accuracy and thoroughness in execution of assigned tasks
• Friendly and open demeanor with ability to maintain confidentiality at all times, a “can-do” positive attitude, and a willingness to “go that extra mile.”
• Dependable and proactive
• Comfortable with managing a high volume of work while still maintaining critical attention to detail, juggling multiple priorities while working on numerous projects
• strong task-management skills with minimal supervision
• Has a proven track record of problem-solving skills, prioritizing workload, adapting to changes, and efficiently managing one’s time – all while working in a fast-paced environment.
• The desire to review, understand and learn about international immigration policy. A immigration law background would be a bonus but is not required.
• a strong understanding and overall enthusiasm for the music and entertainment industry and international travel is strongly encouraged.

CMC Touring is an employee-owned business that offers comprehensive medical and wellness benefits, generous paid time off, nine paid holidays per year, 401k match, profit sharing, and other great company perks. We are a small and tight knit team with a new office in downtown Los Angeles, and a culture committed to supporting everyone’s growth and development.

CMC is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. CMC strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

CMC Touring

Our client, a top Entertainment Firm, is seeking a dedicated and professional Executive Assistant to join their team to support a busy Partner with a VIP client roster. This is a multi-faceted administrative role that requires an organized and diligent professional with strong communication and technical skills. The position will involve heavy client communication, email management, project coordination, facilitating legal and sensitive documentation, contracts as well as liaising with a range of inside and outside industry contacts. The right candidate has a professional and personable attitude with superior communication skills and is seeking a long-term fit as an Executive Assistant within a top team.

Qualifications:

• Minimum of 3-5 years of experience in an administrative role within entertainment or production
• Bachelors degree from a top university
• Thorough understanding of MS Office, Google Suite and especially Outlook
• An ability to succeed in a demanding, fast-paced capacity
• Willingness to adapt to changing responsibilities and expectations
• Professional and refined communication skills
• Ability to anticipate needs and be proactive
• High degree of accountability

This is a great opportunity to partner with a top Executive and a stand-out team highly regarded and respected in their industry. Please submit your resume to be considered.

Salary Range: 70K-80K base, plus overtime eligible, bonus, and 100% paid health benefits.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Confidential

Administrative Assistant Positions | Top Companies Nationwide! (Temp/Temp-Perm) | $25-30 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking a mid-level Administrative Assistant on a temp, temp to hire basis to join their team in Los Angeles, California.

These are client facing roles, where you will be taking on a variety of administrative projects.

Responsibilities:

• Organizing important documents, prepare reports, distribute emails, manage schedules, and offer general support to other employees
• Provide high-level administrative support and assistance to assigned leadership staff
• Perform clerical, administrative, and office tasks

Requirements:

• Proven experience as an Administrative Assistant or an Office Administrative Assistant
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite

Please submit your resume to apply.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

ABOUT THREE SIX ZERO:

Three Six Zero is a global management and entertainment company at the forefront of music, film, television, digital content, and Web3. Our company is home to some of the world’s most prolific talent including Calvin Harris, Marcus Rashford, FKA twigs, Skepta, Will Smith, Jada Pinkett Smith, Jaden, Willow, Jason Statham, and more. Our offices are located in Los Angeles, London, Miami, and Tokyo.

THE ROLE:

Three Six Zero is seeking a first-class Personal Assistant to support one of our high-profile recording artists. This role will play a pivotal role in ensuring a smooth and efficient functioning of the household while providing comprehensive administrative, lifestyle and concierge support to the client and members of the household. Strong candidates will have experience working in a similar role providing 24/7 support to an executive or high-profile individual. Candidates must be local to Los Angeles and will be working out of the client’s home or office and will travel as needed. Evening and late night availability required- this assistant cover the hours of 6pm to midnight.

RESPONSIBILITIES:

• Heavy calendar management, scheduling and coordinating personal, social and professional appointments
• Serve as the primary point of contact on behalf of the client for household staff and members, the management team, business contacts, and all external parties maintaining credibility, confidentiality, and trust
• Send schedule daily and follow up with reminders to maintain the flow of the day
• Coordinate with teams internationally, working across multiple time zones
• Assist with meeting prep, agendas and dissemination of notes/action points
• Provide support for the client across all of their business
• Oversee the day-to-day operations of the household, inclusive of staff, vendors, housekeepers, chefs, etc., ensuring all tasks are executed seamlessly and efficiently
• Implement and maintain household policies and procedures to optimize efficiency
• Managing travel- creating itineraries, commercial/private flights, ground transportation, hotels, etc.
• Organize special events and gatherings, coordinating all aspects from invitations to logistics
• Manage household budgets, track expenses, and assist in financial planning and expenditure optimization
• Handle payments for household bills, vendors, and other related expenses
• Oversee property maintenance and repairs, coordinating with external contractors as needed
• Running miscellaneous errands for the household and client
• This role will likely travel with the client as needed

QUALIFICATIONS:

• 3-5 years’ experience in a comparable role in the entertainment or music industry
• Must have demonstrated experience and knowledge of the music industry
• Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
• Must have flexible availability and willingness to cover the late night/evening hours
• Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
• Ability to plan ahead and anticipate needs
• Excellent written and verbal communication skills
• Must be resourceful and have the ability to problem-solve independently when needed
• Advanced Microsoft Office and Google Suite skills
• Exceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible
• Attention to detail and timely follow up
• Familiarity with property management and project coordination
• Flexibility in working hours, including weekends and evenings
• Demonstrated ability to handle sensitive issues and maintain complete confidentiality
• Capable of writing reports and business correspondence
• Excellent organization, prioritization, and time management skills
• Must have access to reliable transportation

Three Six Zero

Executive Assistant – Creative Firm ($80k-$90k)

Rapidly growing creative company with a fast-paced, entrepreneurial culture is looking for a sharp and driven Executive Assistant to provide “right hand” support to a top executive.

This is a high touch role and will require exceptional problem-solving skills, a keen eye for detail, and the ability to handle competing priorities with confidence and discretion.

Responsibilities:

• Serving as an effective gatekeeper, filtering communications and prioritizing action items to maximize the executive’s time
• Managing complex calendars, scheduling meetings and calls, and coordinating meeting logistics
• Booking travel arrangements, including flights, hotels, and ground transportation
• Preparing and distributing agendas, presentations, and other materials
• Generating expense reports
• Coordinating gifting needs
• Handling heavy phone calls and correspondence
• Liaising with high-profile clientele and business contacts
• Assisting with ad-hoc special projects and admin tasks

Kindly note, the firm is operating on a fully remote schedule, with required flexibility to attend evening & weekend events and monthly meetings in Los Angeles.

Perks include: a competitive base salary ($80k-$90k, DOE), bonus, commission potential, benefits, an incredible work culture, and the chance to work with a team of passionate and creative colleagues.

Qualified applicants must have prior administrative experience supporting very busy professionals, ideally from a talent agency or within entertainment.

Submit your resume today if interested, as the right individual will be hired ASAP!

J.R. Berry Search Group, Inc.

pepper is looking for an experienced and passionate executive assistant to provide day-to-day and project-based administration and operations support to our CEO, with a trickle down to executive and key project leaders. This is a great opportunity to join a growing team and work on cutting-edge business issues in an exciting, fast-paced and creative environment. This role is focused on identifying, anticipating, and creating solutions with ease to facilitate peak performance and quality of service to our clients. We’re looking for a highly organized, professional and self-motivated individual who is able to think critically, react quickly, get ahead of needs, and work productively to complete essential tasks related to scheduling, legal, administrative, accounting, production and general business operations. Seeking a confident task manager with a high EQ who approaches both relationships and productivity with the utmost professionalism, and prides themselves on developing implicit trust with direct reports and colleagues in order to get the job done without waiting to be tasked. While this role may appear rooted in the “small stuff,” this key player understands their integral contribution to the bigger picture, and that their ability to navigate priorities across multiple work streams and support collective teams in job completion with an unflinching and consistent work ethic is ultimately what nourishes the success and growth of our agency from the very seed. 

On a typical day, you will:

• Schedule meetings and conference calls with internal and external parties, create meeting agendas and circulate meeting materials
• Manage multiple busy calendars and balance appropriately 
• Provide administrative support with various projects in both the development and production stages
• Support with creation, filing and execution of standard contracts for various vendors  
• Create and distribute deal memos for artists bookings 
• Support with accounts payables & payment remittance communications 
• Manage all relevant paperwork for new business and bidding across all departments 
• Liaise between internal business partners and client teams during contract development and negotiation
• Update legal and accounting trackers 
• Prepare written communications to internal and external contacts with an emphasis on context and confidentiality
• Regularly prepare and distribute communications to the entire team on various topics
• General office duties, including receipt filing and reconciling expense reports
• Other miscellaneous tasks assigned by executives

In this role, you will be expected to:

• Prioritize & manage multiple projects simultaneously, and follow through to completion
• Maintain knowledge base of resources, develop industry best practices, process improvements, and conduct related compliance trainings
• Maintain and update internal resources for onboarding and team-specific trainings
• Monitor changes to government guidelines and/or regulations
• Monitor usage and expirations for talent and photography
• Optimize data management and filing processes 
• Maintain team discretionary spending budget and coordinate its allotments with management
• Assure discreet handling of all company business

JOB REQUIREMENTS

• 3 years + experience supporting at a senior management/executive level
• Excellent communication skills, written and verbal
• Self-motivation and problem-solving attitude in fast-paced, deadline driven environment
• Exceptional organizational, prioritization, and time management skills and a strong attention to detail
• Ability to collaborate with various teams and facilitate decision making based on collective team input
• Working knowledge of AICP Standards of Photo and Motion Production and universal bid forms 
• Working knowledge of copyright, trademark, and licensing in the area of entertainment or advertising law with particular emphasis on digital and influencer marketing
• Understanding of Social Media platforms and Influencer/Creator Agreements
• Familiarity and comfort with advertising and media agreements and business terms
• Understanding of content production process, especially with rights, clearances and SAG
• Working knowledge of production accounting and entertainment payroll
• Experience working at a startup, especially a media company or artist representation agency

BENEFITS

• Medical, Dental and Life
• 401K 
• Generous PTO 

pepper