San Francisco Casting Calls & Acting Auditions

Executive/Personal Assistant to a Sports and Entertainment Icon

Leading CEO who is an iconic mentor has an immediate need for an extraordinary right arm. The ideal candidate will have a minimum of 10 years’ experience supporting at the C-level. This is an incredible opportunity for a true task master who is exceedingly strong with domestic and international travel, well-experienced in working in multiple time zones and complex calendar management. A proactive approach, top technical skills and a proven track record of problem-solving will all be key to being truly successful in the position. Seeking someone with strong communication skills, both written and verbal along with a natural EQ ability, who is interested in a long-term growth opportunity working alongside a creative icon.

What we’re looking for:

• 10+ years of experience in C-level support, stability and strong tenure is a must
• 24/7 mindset, with an interest in learning, being constantly busy and stimulated
• Extensive scheduling and calendar management experience
• Meticulous attention to detail and organization
• Exceptional written, verbal, and interpersonal communication skills
• Ability to prioritize and adapt to shifting priorities in a fast-paced environment
• Dependable and resourceful with strong follow-up
• Outstanding time management and multitasking abilities
• Team-oriented with strong collaborative skills
• Proficiency in Microsoft Office Suite

*This role requires all employees to be onsite 5x a week

Confidential

Founded by Oscar®-winning producer, Michael Sugar, Sugar23 produces world-class TV, films, & podcasts, with a book imprint and more. Each aspect of our business has pioneered a new way of doing business in entertainment. Now is another formative time at Sugar23, bridging brands & Hollywood to create world-class creative and unprecedented ROI.

Sugar23 is seeking a knowledgeable and passionate assistant to support the heads of TV and Film. Must be detail oriented, interested in development, and proficient in handling assistant duties such as managing heavy phones and scheduling. This position will be onsite in our LA office.

Duties/Responsibilities:

·      Manage inboxes, calendars, mail and contacts

·      Answering and directing high volume of phone calls

·      Provide research support in and development of new projects

·      Assist with compiling and distributing information and materials for meetings

·      Manage all information with discretion and confidentiality

Qualifications:

·      Proficiency in Outlook, Word, Powerpoint, Excel

·      Attention to detail, accuracy and follow-through

·      Ability to work with confidential and sensitive information in a discrete manner

·      Excellent time management, organization and interpersonal skills

·      Able to work well in a fast-paced environment

·      Passion and interest in creative development and production

Preferred skills:

·      BA/BS degree strongly preferred but not required

·      1-2 year of relevant agency, studio or production company experience strongly preferred

Hourly Rate:

$20-22/hr DOE

Sugar23

Crazy Maple Studio, Inc – a fast growing gaming studio located in the heart of Silicon Valley is looking for a Full-time Superstar Bilingual Office/HR Assistant to join on-site for a contract to potential full-time opportunity.

Since 2016, CMS has trailblazed the way for quality interactive storytelling. Through CHAPTERS: INTERACTIVE STORIES, readers immerse themselves in compelling playable novels licensed from best selling global authors. Through KISS: READ AND WRITE ROMANCE, enthusiastic players are welcomed into the world of serialized romance that they can consume and create. ESCAPE has opened up new avenues in visual narrative gaming and now CMS has ventured into the next-generation of HD streaming platforms with bite-sized episodic shows on their latest release, REELSHORT. With making its way to #3 on US Entertainment, this app is creating content that enhances the player experience.

As an HR/Office Assistant, you will be a crucial part of the team here at Crazy Maple Studio, Inc. This role is a true startup environment assistant position with responsibilities that span from day to operations and office management to assisting with primary HR needs such as job postings, answering mails, managing employee data base and recruitment.

Responsibilities:

• Assisting in day-to-day office operations, including managing correspondence, manage incoming and outgoing mails, streamline contracts, invoices and payments with China team
• Office management – replenish kitchen and other office supplies, maintain communication and coordinate with service providers
• Assisting in the recruitment and onboarding process, including posting job advertisements, screening resumes, and conducting interviews.
• Plan and execute company events for on-site and remote staff
• Assisting in the coordination of employee training and development programs.
• Assisting in the administration of employee benefits processes.
• Providing general administrative support to the Project Management and HR department
• Other responsibilities on as needed basis

Requirements:

• Bilingual – Fluency in Mandarin and English (Written and Communication)
• Familiar using Dingtalk app a plus
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Ability to work in a fast-paced start up environment
• Prior experience in an office or HR/ Office administrative role is a plus.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.
• Knowledge of HR policies and procedures is desirable.

Learn more about us at https://crazymaplestudios.com

Crazy Maple Studio, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Crazy Maple Studio, Inc.

ABOUT THREE SIX ZERO:

Three Six Zero is a global management and entertainment company at the forefront of music, film, television, digital content, and Web3. Our company is home to some of the world’s most prolific talent including Calvin Harris, Marcus Rashford, FKA twigs, Skepta, Will Smith, Jada Pinkett Smith, Jaden, Willow, Jason Statham, and more. Our offices are located in Los Angeles, London, Miami, and Tokyo.

THE ROLE:

Three Six Zero Recordings is seeking an experienced A&R Coordinator to work out of our Beverly Hills Office. This role will be responsible for providing logistical and operational support across the label and will report into the General Manager. Additionally, the A&R Coordinator will act as direct A&R support to up to 5 assigned clients covering a range of genres. The ideal candidate will have experience in a comparable role – working at a label or publishing company.

OBJECTIVES/RESPONSIBILITIES:

• Work closely with the General Manager to help the day-to-day operations of the label
• Participate in and lead weekly internal team calls
• Attend weekly external team calls & provide updates to our label partner’s A&R Admin / Release Planning teams
• Oversee label submissions – review incoming submissions, organize, and track team feedback
• Track all artist costs and assist in managing the label’s recording budget internally & with label partners
• Create, collate & submit label copy & assets to label partners / distributors
• Ensure all audio is approved by label head, ahead of submission
• Assisting label manager with the release schedule
• Develop strong relationships quickly and consistently with publishers and managers
• Primary support for to the A&R team
• Direct A&R support for assigned clients
• Oversee the creative process with artist, label head and artist manager
• Source writers, top liners, artists and producers
• Coordinate studio sessions and writing camps
• Monitor deal statuses, assist in negotiation, and liaise with the legal team
• Lead sample clearances when they arise
• Ensure we have the correct paperwork for any third-party contributors
• Organize remixes and alt versions (where applicable), mixing and mastering

SKILLS AND REQUIREMENTS:

• Previous experience in a comparable role
• Must have a minimum of 2-3 years of experience working at a label or publishing company
• Ability to keep track of many ongoing projects with consistent follow up and strong execution
• Extreme attention to detail
• Logistically minded and extremely organized
• Strong presentation skills
• In addition to the usual hours, this role will be required to take calls and respond to emails outside of office hours so flexibility is key
• This is an urgent role and priority will be given to candidates with a short notice period
• Strong proficiency in MS Word, MS Excel, and Google docs/spreadsheets
• Excellent written, verbal, organizational, and interpersonal communication skills are essential
• Ability to work independently and prioritize multiple tasks with strict deadlines

Three Six Zero

• Wonderful opportunity for an Admin Coordinator with a flair for analysis
• This role suits a self-starter with strong numerical aptitude
• Work back in the office five days a week – enjoy the camaraderie!

A great opportunity has arisen for a suitably experienced Administrative Coordinator to apply their strong analytical skills, and numerical aptitude via this full time, permanent opportunity with one of the world’s leading live action stunt companies – Action Horizons. The highly reputable team within Action Horizons performs stunts in film, television and – live entertainment. Yes, it’s a fun industry – however the work behind the scenes is serious stuff. And a long-term Administrator is what the team requires.

Reporting to a team of friendly, respectful and truly collegiate business owners, the Administrator (aka Administrative Coordinator) will be accountable for overseeing administrative functions and alignment for all Action Horizon’s operations and financial interests.

The successful candidate will also coordinate the Company’s global administrative teams regarding SOPs and basic financial protocols. Whilst the majority of work will be undertaking administrative tasks, there will be times you are required to assist management and clients with the development of new processes, programs, and procedures.

To offer you greater detail, as our successful candidate, you will:

• Create basic budget proposals and purchase orders
• Raise and monitor invoices
• Coordinate and standardize payroll procedures company-wide, and complete financial close-outs
• Connect and coordinate with other AH Administrators
• Liaise with clients and cast, as required
• Work and support AH management, as required
• Undertake daily package and mail retrieval
• Answer phones and disseminate information in a respectful and friendly manner
• Transport items to/from USH, as needed
• Assist with managing inventory, stockroom, equipment, shipping, and packaging
• Liaise with vendors to upkeep water, post, cleaning etc.,
• Ensure that COVID compliance, documentation etc., is always current and in place
• Actively engage staff to foster a positive and productive (and safe) work environment
• Undertake other tasks upon request (JD available for candidates who reach interview stage)

To apply for this role, you must possess the following:

• Advanced MS Excel working knowledge (you will be assessed during the recruitment process)
• Several years (min) experience working in an Administrative role
• Discretion, professionalism, and a very friendly and pleasant demeanor
• Willingness to assist and support the AH team
• A flare and interest in numbers with strong analytical skills
• Excellent attention to detail
• Excellent written and verbal communication skills
• A genuine desire to work in an Administrative role

In return, you will be rewarded with the most inviting, professional, and friendly work environment, and team of colleagues. Benefits available. Appreciation guaranteed. The potential for international travel in the future!

Please upload your updated resume (and preferably a tailored cover letter as well) in order to be considered for this wonderful opportunity.

We are excited to hear from you!

MIN Hourly Rate: $20.00

MAX Hourly Rate: $25.00

Action Horizons

EXECUTIVE ASSISTANT

San Francisco Office

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented, dedicated and highly motivated individuals as members of our Professional Staff. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration.

The firm is seeking a full-time Executive Assistant who will provide senior-level support to two to three Partners and will be the point person for several other Lawyers (Counsels and Associates). The role is based in San Francisco, CA and will report to the San Francisco Office Manager.

The ideal candidate will be a motivated individual with a client service mindset who is eager to use business development and project management skills in a fast-paced, collaborative and team-oriented environment.

Responsibilities include but are not limited to:

• Proactively support Partners/Lawyers’ client, practice and business development activities and outreach.

• Provide administrative support to two to three Partners and several Lawyers (Counsels and Associates).

• Participate in fostering a culture that is team-oriented and committed to the highest levels of client service and professional excellence.

Business Development/Client Impact:

• Understand business development and client priorities of each supported Partner/Lawyer.

• Maintain and update current list of contacts and business activities in CRM/Interaction database.

• Keep track of clients and other contacts and proactively work with Partners/Lawyers to schedule calls and meetings with them.

• Build relationship with clients and client assistants.

• Execute requested follow up calls with clients.

• Schedule client entertainment and assist with local event management.

• Assist with preparing materials for use in meetings, pitches and proposals.

• Undertake research in support of Partners/Lawyers’ business development as directed.

Administrative Support:

• Support billing and collections, liaise with billing coordinators, initiate and edit pro formas.

• Track and enter Partner/Lawyers’ time submissions.

• Proactively manage Partners’ calendars, assist with planning and scheduling of internal and external/client meetings as directed.

• Coordinate travel and accommodations based on Partners/Lawyers preferences.

• Complete and submit timely expense reports.

• Manage document production and filing, including storage and disposal of confidential client information.

Teaming:

• Provide coverage for other assistants who are out of the office.

• Provide training and support to new assistants.

• Participate in team meetings and projects, collaborate to improve processes and elevate overall team performance.

•Requirements:

• A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment.

• Strong interest and/or industry knowledge and background in Finance, Technology or Media or relevant legal experience.

• A great sense of client service and comfortable working in a high pace environment.

• Excellent knowledge of Microsoft Outlook, Word, PowerPoint and Excel and experience with CRM system. Knowledge of Interaction, a +.

• Excellent project management and analytical skills.

• Strong presentation and writing

• Interpersonal skills and the ability to interact credibly, diplomatically and effectively with all levels within the firm and with clients

• Ability to work on-site, in the office four days a week, with the option to work remotely one day a week

• An undergraduate degree or relevant professional or industry experience is required.

Debevoise & Plimpton LLP is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, or national origin or any other legally protected category in accordance with U.S. law.

Debevoise & Plimpton

Job Description: Pay Range $30.64hr – $36.64hr

Responsibilities:

• Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify, and initiate/facilitate thoughtful solutions.
• Manage and maintain highly complex and changing calendars, and schedule appointments, meetings, travel, and organizational functions as well prepare flawless communication materials on behalf of internal and external customers.
• Use political savvy and sophistication to filter through and facilitate actionable items.
• Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.
• Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships.
• Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
• May initiate and facilitate meetings and take meeting minutes and manage action items.
• May arrange and plan programs and small events for meetings and entertainment of visitors.
• May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Provide web research as needed.
• May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports.
• Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Anticipate and/or identify needs and issues within the organization and proactively initiate and facilitate solutions.
• Compile, prepare and process executives expense reports through the Expensify program.
• Manage all incoming POs, creating, keeping track, and working closely with vendors, finance, and Engineering team.
• Reconciling monthly credit card statements for the Engineering department.
• Screens all incoming correspondence and determines if executive action is needed.
• Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
• Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.
• Play an active role in creating a safe and *** workplace and comply with all applicable safety and health rules.
• Provide administrative support and cross-coverage to manager, executive assistant, and administration staff, as necessary.

Skills, Education and Experience:

• Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
• Exceptional calendar management skills.
• Exceptional communication skills, verbal and written.
• High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
• Proven skills analytically with abstract problem-solving.
• Exceptional professionalism, soft-skills, and being a team player.
• High level of work ethics, integrity, confidentiality, and flexibility.
• Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.
• Must be highly flexible with time and schedule; able and available to come to work early and stay late with minimal advance notice.
• Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.
• Experience assisting Vice Presidents in a Hi-Tech industry.
• Experience in a highly demanding fast-paced start-up environment.
• Experience in working with a diverse multicultural environment.
• Must be reliable and work independently.
• Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

Cynet Systems

CONCORD IS THE INDEPENDENT, WORLDWIDE LEADER IN THE DEVELOPMENT, ACQUISITION, AND MANAGEMENT OF RECORDED MUSIC, MUSIC PUBLISHING, AND THEATRICAL PERFORMANCE RIGHTS.

With offices in Los Angeles, New York, Nashville, Miami, London, and Berlin, Concord has a diverse and vibrant roster of active recording artists, composers, and songwriters, and a vast and historic catalog of works by some of the most treasured names in music history.

As the Executive Assistant (Recorded Music), you will be responsible for providing operational and general administrative support for our Chief Label Officer of Recorded Music. In this role, you will manage communications for the Executive, both internally and externally (i.e., scheduling, filing, administrative reporting, etc.), perform administrative tasks (i.e., writing letters, sending corporate gifts, making travel arrangements, etc.), organize meetings that are led by the Executive (i.e., scheduling meetings with all participants, ordering refreshments if needed, securing and managing meeting rooms, etc.), and organize planning and execution of events as needed. This position will work under direct supervision of the Chief Label Officer.

What you’ll do:

• Be highly responsive to direct and anticipated requests; providing fast, accurate, and thoughtful replies to requests, following up on action items on behalf of the executive as appropriate. Be highly responsive to direct and anticipated requests; providing fast, accurate, and thoughtful replies to requests, following up on action items on behalf of the executive as appropriate.
• Heavy scheduling and calendar management including coordination of complex meetings including multiple participants and locations.
• Create and modify travel itineraries quickly and accurately. Inform and plan actions based on the itinerary with appropriate parties, monitoring throughout. Process associated expenses as required.
• Provide effective and expeditious meeting coordination including agendas, notes, action items and follow-ups.
• Partner with other company administrative assistants and label stakeholders to collaborate, obtain information, problem solve and achieve desired results.
• Manage special projects, run occasional personal errands and take on additional duties and projects as needed.
• Prioritize tasks as needed and organize daily. Always monitor emails during working hours and before and after them.
• Manage, organize, and maintain all the Executive’s files.
• Make and distribute copies of documents, correspondence, etc.
• Assist in the creation of Microsoft PowerPoint slide decks for executive presentation.
• Perform data analysis through Excel, using functions including, but not limited to pivot tables and VLook-ups.
• Responsible for other tasks and responsibilities, as assigned by the Executive.

What you’ll need:

The ideal candidate is a self-starter who can handle multiple projects in a fast-paced environment, maintaining professionalism and diplomacy as the key point of contact for the Chief Label Officer. This is a great opportunity for a candidate looking to later transition into a business-focused position within the music industry.

• 1-3 years of experience in a similar position, wherein administrative and organizational support was provided to a high-level executive (preferably in the entertainment field).
•  Bachelor’s Degree in Business Administration, Marketing, or related field
• Exceptional verbal and written communication skills.
• Ability to prioritize, multi-task and work efficiently.
• Knowledge and experience using advanced features of the MS Office Suite (Word, Excel, Powerpoint).
• Proficient in Excel (Pivot Tables, VLook-ups)
• Good judgment, particularly with respect to confidential matters
• Ability to handle administrative tasks quickly and with an extremely high degree of accuracy.
• Anticipates the administrative and organizational needs of the Executive as much as possible and takes the appropriate actions to address such needs in an effort to help the Executive be as effective as possible.
• Passion for the music industry and interest to learn aspects that make up the business.

Salary range: $55,000 – 65,000

*This is a hybrid role requiring 3 days minimum on-site.

At Concord, we offer comprehensive medical and wellness benefits, generous time off, parental leave, charity match, paid time off for volunteering, and other fun company perks. We have beautiful new offices and a culture committed to supporting everyone’s growth and development.

Concord is an equal opportunity employer. We employ, train, compensate and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. We believe that diversity, inclusion and equity is paramount for the creation of music, theater and film that celebrates and empowers all cultures.

Concord

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

Under general supervision and according to established policies and procedures provides legal/general support to the firm’s attorneys and their clients. Must be familiar with and observe the firm’s established policies and guidelines. Must maintain positive contact with attorneys (both the firm’s and outside counsel), support staff, clients and vendors. Observes confidentiality of client and firm matters. This position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed.

Essential Functions

Litigation:

Excellent organizational skills and attention to detail.
Familiarity with case and/or project management is beneficial.
Experience with databases and litigation software packages a plus, i.e., Relativity.
Familiarity with document production and trial preparation is valuable, interest in or prior experience with labor and employment litigation cases a plus.
Familiarity with obtaining, reviewing, and indexing legal records and documents for litigation matters.
Interest in gaining experience with organizing and maintaining discovery files,
Ability to assist attorneys in preparing correspondence, documents, and pleadings:
Prepare deposition materials, including exhibits and summaries.
Become well versed in e-filing in State and Federal Court(s).
Ability to conduct legal research and comprehend Court rules.
Familiarity with preparing case materials for experts and witnesses.
Willingness to assist with trial preparation and attend trial.
Ability to work and learn independently and within a team setting;
Ability to calendar deadlines.
Excellent writing and proofreading skills; and
Ability and willingness to learn cite checking and blue booking skills, a plus.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: College Degree required.

Experience: Interest in labor and employment litigation a plus; General office skills required.

Skills: Excellent organizational skills. Must be extremely detail oriented. Effective oral and written skills. Proficiency in MS Excel and MS Word preferred.

Other

Pay Range: $52,000 – $68,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: Works in typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

hi5.agency is a full service creative agency that takes a social-first approach to owning the moment. An ego-free and inclusive environment that offers award winning services across Strategy, Social, Creative and Production. We take the work seriously, not ourselves. The office Manager is a unique administrative position that not only supports our Creative, Strategy, Production and Social teams but also works directly with our Founder and Sr. People Experience Manager.

This is an in-office position for our Pasadena headquarters, Monday- Friday.

Office Administrative Tasks:

• Welcoming guests/clients and team members with positive and upbeat attitude
• Ad Hoc Tasks related to office management. Field ad hoc tasks and errands
• Field unscheduled tasks and projects from producers and team leads
• Be open and ready to assist Creative (VO, modeling, capture, etc.)
• Mailing and shipping and general in office needs
• Stock media acquisition for Creative team members
• Coordinate with AV team for on-site media and asset management and drive delivery
• Administer/ coordinate office services (ie. facilities, runner requests)
• Organize hi5.agency’s digital calendar and event planning and execution (birthday/ off-sites/ etc.)
• Look for opportunities to simplify processes and find efficiencies
• Coordinate and manage schedule/calendar ensuring all meetings are made for Chief Creative
• Booking and coordination of travel
• General in office IT Support (i.e. Machine restarts)

People Experience Support:

• Assist with onboarding and off boarding process
• Manager all employee time off calendar request
• Various people experience administrative tasks given by sr. people experience manager (I.e. background checks, profile set-ups, communication with employees, reports)
• Maintains high standards of confidentiality of all associate information
• Assist with developing people engagement opportunities

Creative Resource Management:

• Run the daily 9am Creative Resource meeting ensuring there are no resource gaps and projects are fully covered
• Recommend and develop updated or new processes to streamline resource bookings
• Collaborate with Creative Leads to understand and fill freelance requests, confirm the needs with Producers, clarifying with finance before booking
• Source outside freelance talent on a regular basis including static designers, art directors, motion designers, editors, copywriters and more, through research and relationship building
• Ensure Freelance Creative Resource spreadsheet is current with contact information, rates and links to portfolios and reels for all potential freelance talent
• Assist Creative management in ensuring the creative team is properly staffed with full time resources and help inform potential full-time hires
• Lead the onboarding of all freelance hires
• Deftly manage daily resource sheet while staying aware of and identifying any upcoming gaps or overages in resource needs and time
• Keep things moving under pressure and on tight deadlines while remaining organized, attentive to detail, flexible and diplomatic; understanding that client needs arise during off hours and may need to be addressed
• Develop a keen understanding of the skill set/strengths/weaknesses of each resource to help advise on proper placements
• Gather ongoing feedback from Creative Leads about new and existing freelancers and keep updated in freelance sheet
• Communicate status/confirmation of receipt of resourcing requests from creative leads

This does not encompass all task and responsibilities that might be assigned or given

Culture:

• Always be punctual and effectively manage your time while communicating proactively
• Honor our commitment to maintain a diverse and inclusive environment embracing different voices, experiences and perspectives
• Be kind and respectful endlessly
• Turn up responsibly

Qualifications, Skills, and Experience:

• The ability to excel in a fast paced and deadline-focused environment that is driven to produce world class results
• Strong communication and interpersonal skills
• Currently in the possession of an ego-free personality that can work with a highly motivated team to get shit done
• Proficiency in Google docs, Google Calendar, Slack, Basecamp and various digital platforms
• Willing to work off hours and weekends as needed (limited occasions)
• Entertainment or Ad agency experience preferred but not mandatory

Hourly Position: $28-$36 based on experience

hi5.agency