Commercial Casting Calls and Auditions

Mckeithan Design Studio is a small business in Mount Juliet, TN. We are fast-paced, inclusive and collaborative.

Our work environment includes:

• Growth opportunities
• Relaxed atmosphere
• Creative and collaborative environment
• Casual work attire

MCKEITHAN DESIGN STUDIO

Interior Designer Position

Mckeithan Design Studio is a fast-growing design firm near Nashville, TN that is excited to add an experienced Interior Designer. We work with clients across the middle TN area including but not limited to Franklin, Green Hills, Brentwood, Mount Juliet & Nashville. We are searching for a highly creative and enthusiastic Designer with a strong sense of organization, urgency and follow-through. This position requires a design professional with 3-5 years experience in the design industry. The individual should be focused, resourceful and dependable, and able to multitask while working in a fast-paced environment. Design projects will include both residential and commercial projects. Individual should have skills in Revit,AutoCAD, SketchUp, Chief Architect, Studio Designer, Photoshop, Pages, Numbers, with administrative skills and a general knowledge of construction. If you are looking for a firm to help you grow professionally and an office to call home, then Mckeithan Design Studio is the place for you!

Responsibilities:

• Manage and oversee project from design concept to completion
• Research and source materials, fixtures, furniture, treatments and accessories
• Document day to day progress using Studio Designer
• Research and maintain industry knowledge, changes, evolutions and best practices
• Produce tear sheets, presentation books and interior samples and memos
• Place and manage all design orders with vendors
• Interpret and translate client ideas and expectations
• Work up estimates for each project according to client’s budget
• Provide problem solving for all design aspects of each project
• Foster and maintain a collaborative professional working relationship with design team

Skills/Requirements:

• Degree in Interior Design
• 2-5 years experience in design industry
• Revit, 1-2 years experience
• AutoCAD / Chief Architect, 2-3 years preferred
• Studio Designer knowledge and experience a plus
• Strong design abilities, attention to detail, ability to work as a team and balance priorities
• Strong communication and presentation skills

Job Type: Full-time

Pay: TBD based on experience

Schedule: 40 hrs per week, M-F

Education: Bachelor’s Degree required

Company website: www.mckeithandesign.com

COVID -19 Precaution(s): Sanitizing, disinfecting, or cleaning procedures in place

Job Type: Full-time

Salary: $45,000.00 – $60,000.00 per year

McKeithan Design Studio, LLC

We are looking for a skilled and passionate Design Manager to be the newest addition of our team as Director of Design. TC Shadowlight is the nation’s leading media production studio who specializes in Video, Photography, CGI and Animation. We are a team of creative thinkers that work hard and play hard. We value team work and going above and beyond for each other and our clients. We pride ourselves on an excellent company culture and work life balance and allowing our creativity shine through our work to create a rewarding environment. TC Shadowlight has a great company culture that offers monthly and quarterly events for employees, and most of us consider TC Shadowlight to be our “home” when speaking about our career. TC is a very unique place to work that is considered to be a hidden gem here in Lancaster County. We work with large name clients all over the world and we have a passion on what we do and love showing our creativity through our work with our clients.

The Director of Design we are looking for will use their experience and knowledge of current trends to create aspirational, catalog-worthy room scenes for residential and commercial product imagery along with having a strong management background. They will work in conjunction with producers, set stylists, photographers, and carpenters to see their vision through from concept to completed build and oversee the design department.

RESPONSIBILITIES AND DUTIES:

• Manage and oversee the design department such as approving time off, team evaluation, departments short-term and long-term goals, compensation review, promotions, disciplinary actions; create standards, guidelines and protocols for department
• Oversees day-to-day operations for the design department. Prioritizes, assigns, and reviews work to maintain departmental efficiency and meet productivity, timeliness and quality goals. Creates all job assignments based on client needs and individual talent; provides guidance and final decision-making regarding design projects; review and approve all cabinet layouts and orders
• Assisting subordinates in troubleshooting technical issues for clients.
• Work closely and communicate with Carpentry Managers and other departments as needed to ensure the smooth transition of projects; Communicates accurately all necessary information to all departments
• Attends weekly and daily meetings as necessary in relation to jobs and management; holds weekly meetings with design department
• Creative oversite, mentoring and monitoring team for best results. Lend advice as required. Make sure deliverables are meeting expectations and are of sound and thoughtful design.
• Selects sets to be reworked or new builds to send as set options; creates set direction including concept sketches
• Reviews studio layout with other departmental heads for new builds/layout reworks of the studio
• Help develop timelines/due dates for stages throughout project
• Sets creative course and forecasts trends to be used throughout the studio. Mainly in design.
• Use of exceptional interpersonal skills to resolve conflict, offer solution, convey feedback, manage schedules as needed, and raise morale; elevate any issues to HR as needed
• Create and manage/update set tracker sheet
• Finds balance between organization needs, personal needs, and team needs
• Cultivates new and emerging talent to our team; Helps develop and grow the skills of each team member in the Design department. This includes managing, leading and mentoring the design team. Have regular check ins to ensure team members are working effectively, getting tasks done
• Create unique interior and exterior residential and commercial design concepts for studio sets by collaborating with clients, agencies, and internal departments to create compelling, story rich visual solutions that engage shoppers across a multi-platform strategy which includes print, E-commerce platforms, mobile platforms, social media and broadcast platforms
• Communicate with the client and the production team including photographers, videographers to ensure proper look and feel to make sure product is represented accurately and correctly.
• Produce concept sketches, material boards, and full sets of construction drawings using SketchUp, 2020 Design, and PowerPoint as well as spec sheets in Excel detailing all information needed for the Carpentry department to build
• Supervise design projects from concept through to construction completion, conducting construction meetings with Carpentry to begin set construction and continually checking in on progress and accuracy of installations throughout the build process
• Use 20/20 Design to generate cabinet plans, elevations, and orders
• Source and purchase all finish materials for each design, ensuring products will work in context within the design, are within budget, and will arrive in time for the shoot schedule
• Track project material expenses to ensure budget is not gone over, notify Producer and Sales person if over budget by providing cost estimates for a change order.
• Update appropriate trackers in Smartsheets including the Set Tracker to reserve studio sets, the Co-op Tracker to coordinate co-op materials for applicable jobs, and the Design Calendar with tasks status and completion updates
• Must be aware of and stay current with interior design trends
• Maintain office and studio cleanliness outlined in the departmental guidelines
• Maintain a team player and positive attitude and help out other departments as needed
• Complete additional training as needed
• Submit receipts and complete Expensify reports, detailing all monthly department spending.
• Work with and maintain project management software as needed.
• Make recommendations for capital expenditures that will improve quality, creativity, efficiency, and profitability of our deliverables.
• Practices self-development and department management; Demonstrates ongoing learning and self-development; Offer growth opportunities and insight to not only help team members, but the design department and Company as a whole.
• Attentive to detail, take initiative, and demonstrate flexibility.
• Perform other related duties as assigned.

QUALIFICATIONS:

COMPETENCIES

• Ability to lead and manage a team effectively
• Ability to identify internal department issues, and create/offer solutions for department and company
• Ability to continuously engage in department needs while maintaining productivity
• Requires ability to communicate a creative vision and conceptual elements. Effective interpretation of creative decks and style guides is essential
• Ability to stay organized, attention to detail, and maintain the upmost professionalism while face to face with our customers
• Knowledge of correct English usage, spelling, and punctuation
• Ability to skillfully operate computers; possess skilled typing ability and accuracy as well as knowledge of personal computers, hardware, software, and related applications and systems
• Ability to follow complex instructions
• Ability to maintain composure during stressful situations occurring due to workloads and/or deadlines
• Ability to communicate effectively
• Ability to determine work priorities
• Ability to work well in a team environment as well as independently
• Ability to work in a low-light setting at times

MINIMUM QUALIFICATIONS

• Minimum education: Bachelors of Fine Art or Science in Interior Design/Architecture
• Professional experience related to department: 5-7 years
• Management experience: 3-5 years
• Knowledge and expertise in professional studio setting preferred
• Knowledge with Smartsheets is ideal
• Must have outstanding verbal and written communication skills
• Conscientious work habits and superior attention to detail
• Excellent interpersonal skills
• Excellent organizational skills
• Excellent project/time management skills

PHYSICAL DEMANDS

The physical demands described below must be met to successfully perform the essential functions of this job.

• Dexterity is mandatory as this job requires frequent use of hands and fingers
• Will be required to walk, reach with hands and arms, push items overhead, occasionally stoop, kneel, or crouch.
• Will be required to talk, hear, and see
• Ability to lift and move up to 15lbs independently
• Ability to climb stairs/ladders as needed
• Ability to lift items weighing approximately 50lbs independently or with assistance
• Ability to perform basic math calculations
• Ability to work under pressure to meet strict deadlines
• Ability to differentiate between colors
• Ability to operate general office equipment (fax machine, photocopier, computer printer) stationed between 3 & 4 feet high
• Ability to sit or stand for long periods of time
• Ability to comprehend and apply complex information
• Maintain attendance according to company policy

The position is Monday through Friday with hours of 8:00am to 5:00pm. We offer competitive wages and our total rewards program consists of benefits such as health, dental, vision, paid time off, 401K and 401K Employer matching and more.

TC Shadowlight

Solar Optimum has been named Panasonic’s National Installer of the Year for the THIRD YEAR in a row!

An award-winning leader in commercial and residential solar energy systems is looking for an experienced Senior Solar Design Engineering Manager with outstanding leadership skills, who has extensive residential solar design, engineering, and battery installation experience.

• Assess and confirm system design, including but not limited to array layout, wire runs and interconnection method.
• Create drawings or models of proposed systems, including roof-top solar arrays, ground-mounted solar arrays by utilizing Aurora / CAD software to design residential photovoltaic rooftop and energy storage systems.
• Apply proper codes to designs (NEC, Building Code, Fire Code, etc.)
• Identify and diligently resolve design issues.
• Track and manage numerous projects by coordinating with multiple jurisdictions to ensure requirements are met.
• Work cross functionally with other Departments to ensure clients’ needs and internal deadlines are met.
• Provide engineering support through design and construction phases.
• Estimate the cost of solar/energy storage projects based on factors such as location and property size.
• Provide technical support to other members of the team throughout the project lifecycle including, but not limited to engineers, contractors, and customers.
• Develop financial models to determine the cost of solar installation, considering factors such as local incentives, labor costs, material costs, utility rates, tax credits, etc.

Qualifications:

• Master’s or bachelor’s degree in Electrical, Mechanical or Civil engineering is preferable.
• 5+ years of renewable industry experience, including at least 2+ years working in the field.
• 5 + years of drafting, solar battery design, field and /or construction experience in solar PV.
• Tesla/energy storage experience and battery manufacturing certifications.
• Electrical C-10 and/or Solar C-46 licenses, NABCEP and OSHA-30 certifications preferred.
• Contractors’ licenses and electrical background in CA or other states beneficial.
• Proficient in NEC, AC/DC Design Theory and other applicable codes.
• Residential solar and battery installation experience is a must.
• Strong computer skills, proficient in AutoCAD and Microsoft Office (Excel, Word, Outlook).
• Technical skills to read and interpret survey data, design, and create solar models and analyze the performance of solar models.
• Advanced understanding of electrical plans, diagrams, and terminology.
• Experience working with Salesforce database is highly preferred.
• Advanced understanding of electrical plans, diagrams, and terminology.
• Demonstrated ability to lead teams and work well with others in a collaborative environment.
• Excellent time management and people skills.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills required.

We offer a competitive benefits package which includes medical, dental, vision and life insurance coverage.

Solar Optimum is an equal opportunity employer.

Reasonable accommodation for disabled provided.

All qualifying candidates are welcome to send their resumes to naredoumanian@solaroptimum.com.

Solar Optimum

DIRECTOR, DESIGN-BUILD

Summary of Responsibilities

The Director, Design/Build has complete Design/Build responsibility for his/her group’s projects, starting at initial client contact and ending when the project closeout is completed. This position ensures that assigned projects meet all internal and external expectations including but not limited to client satisfaction, budget, timing, quality and safety. Additionally, ensuring that the group’s actions are in keeping with Al. Neyer’s vision, purpose, values, and mission. The role is responsible for the effective and full utilization of the team’s capacity and for team member’s development.

Why Al. Neyer?

Al. Neyer is our company and we have stood the test of time! With deep roots and continued growth in Cincinnati, Ohio we are future forward and growing in our very successful expanded markets of Pittsburgh, Nashville, and Raleigh. Our company’s growth is fueled by a strong commitment to our core values and the constant cultivation of a best-in-class team.

We put a high premium on the kind of people who dig the details and have the skills to orchestrate them to perfection in a high-energy environment. We have longevity, a stellar reputation as a great partner to the communities in which we operate, and a detailed vision for our collective futures. All of this is built upon trust, strong relationships, and a drive to win.

Building pride in the community is at the heart of what we do. Not only do we help revitalize urban neighborhoods and support suburban communities embracing a future-forward perspective, our Employee-owners commit their talent, time, and treasure to many local causes. Across each of our markets, our employee-owners are actively engaged in community-based and non-profit organizations. Taking ownership by giving back is a part of what Al. Neyer is and always will be.

Here at Al. Neyer, we pride ourselves on a culture that inspires, challenges, supports and rewards our employee-owners. Our passion is contagious, our sleeves are always rolled up and our doors are always open to new inventive, collaborative team members.

Essential Job Functions

• Provides leadership in risk evaluation, contract negotiations, fee, and pricing decisions
• Provides oversight for budget and financial management of assigned projects
• Serves as primary contact for market leader relative to project performance
• Participates in Design/Build sales efforts with point responsibility for estimate and for proposal preparation
• Participates in development and lease efforts with point responsibility for estimate and “scope of work” preparation
• Ensures that the preliminary design, estimate and proposal conform to client’s needs and expectations for budget, aesthetics, scope and schedule
• Negotiates construction contract terms with client or Development Group, subject to Market Leader, Design/Build approval
• Communicates project requirements and goals to project team members
• Cooperates with company’s Development Group in support of company goals for real estate development, investments and revenues, especially when they affect or are affected by Design/Build
• May pre-qualify or engage consultants, primary subcontractors and suppliers early in the project before Project Manager is assigned
• Maintains client contact
• Monitors project team performance

Employees may be asked to perform other tasks not listed in the essential job functions.

Position Skills:

• Proficient leadership and managerial skills
• Strong communication skills, both written and verbal
• Able to conduct tours of real estate sites and projects
• Provide a reliable vehicle for transportation of at least four people between regional clients’ facilities, jobsites, and headquarters

Qualifications and Experience

• Bachelor’s Degree in Engineering or Construction Management, or commensurate experience
• Minimum of 8 years of project management experience with commercial and/or Multi-Family
• At least 3 years’ experience with conceptual estimating
• Sales experience in commercial or industrial construction
• Familiarity with Design/Build methodologies

Safety Hazard of the Job

Normal safety hazards associated with office work, and with occasional observational visits to construction sites.

Physical Demands

The moderate physical effort required to sit, bend, stoop, lift, walk and climb. Maximum unassisted lift is 70 lbs. Average lift is less than 10 lbs. Requires ability to use a keyboard and monitor. Also requires the ability to communicate verbally, both in person and on the telephone. May require some travel by car/truck.

Environmental Requirements

Moderate to extreme outdoor conditions. Above average noise levels. Protective equipment is required. Average inside office environment. Average office noise levels. No personal protective equipment is required. Ambient temperature is between 68F and 76F.

This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by their immediate supervisor and other management as required. This job description is not a contract or offer for employment, and either you or Al. Neyer may terminate employment at any time, for any reason.

Al. Neyer

Morton Contemporary Gallery, one of Philadelphia’s most exciting contemporary art galleries, is looking for a skilled and experienced Gallery Director to help oversee showroom sales, client relations, commercial and private art consultancy business, strategic partnership and licensing of art products, print and digital marketing, gallery exhibitions, and business management. We sell fine art paintings, photography, and sculpture. The Director must have at least 5 years luxury sales experience, prior art gallery experience, and a degree in art history, arts management, design, and/or studio art, while also being very knowledgeable about the current global contemporary art market. Director will travel to art fairs with owner, help to curate exhibitions, design and implement all digital marketing and manage artistic collections. Position requires an extremely organized, driven, and sophisticated individual who is a team player, and looking to grow within a fast paced, exciting young company.

Nuts and Bolts of position: 

–SALES: Secure sales on the gallery floor, online, and through social media. 

-MARKETING: Manage all social media and website, including weekly blogs and newsletters.  The main strategy with our social media is to educate clients – not just about what the gallery sells, but on art buying, global contemporary art market trends, secondary art market advice, art fair news, hot trends in the artworld, and more.

-ART CONSULTANCY: The Director will recruit, liaison and work directly with large commercial residential firms, hotels, restaurants, designers, hospitals and other commercial business entities to secure large commercial contract deals for the gallery. 

-EXHIBITIONS AND ARTIST TALKS: coordinate monthly exhibitions and artist talks within our second location – THE LOFT @ MORTON CONTEMPORARY. Additionally, organize salon style evenings twice a month, in addition to assisting with the execution of solo and group shows. 

-BUSINESS OPERATIONS: Help to implement, update, and maintain business operations, including invoicing, monitoring expenses, and staff calendar. 

-CURATE: Curate new collections, discover new artists, and document trends in the artworld. Assist in identifying and securing artists whose work is priced between $30K-$100K, and work closely with high-send client to help curate their personal collections. 

-LOCAL BUSINESSES: Liaison with local Philadelphia businesses, local community organizations, and upscale residential properties to help build new relationships and strategic partnerships. 

The position is full-time, including weekends, Wednesday through Sunday. It is a salaried position plus sizable commission. Please only serious candidates who meet our benchmarks should apply. A RESUME REQUIRED. Thank you!

Morton Contemporary Art Gallery

Job description

Company Information:

Architectural Design Collaborative, Inc. (ADC) is a full-service architecture and interior design firm established in Miami, Florida in 1984. The firm has a successful business model with a proven growth track record. ADC has extensive experience in commercial architecture and interior design. Our company specializes in corporate workplace, entertainment, healthcare, hospitality, retail and banking facilities. Our project experience ranges from corporate headquarters for multinational companies to retail establishments. ADC is looking to hire an Architectural Designer and/or Project Manager to join our team in Orlando.

Position:

We are seeking talented and motivated Architects, Project Managers and Designers to join our team. Candidates must demonstrate good communication skills and leadership skills, strong technical abilities in Revit, production skills and innovative design solutions.

Responsibilities:

Candidates will assist in all phases of a project including but not limited to:

• Conduct site visits and attend client meetings.
• As-built measure and verification of existing buildings
• Programming and Space Planning
• Research code requirements and ensure feasibility of design.
• Production of drawings from schematic design through the completion of a project
• Coordinate with Team Leads, Project Managers, and Engineering disciplines.
• Construction Administration

Qualifications:

• Professional Degree in Architecture or Interior Design is required.
• Minimum 5 years of practical experience in an Architecture Firm
• Proficient in: Autodesk Revit/BIM, AutoCAD, Enscape, Photoshop, Microsoft Word, Excel & Powerpoint
• Highly self-motivated personality and ability to work collaboratively with a team
• Strong organizational and communication skills
• Commercial project experience

Excellent Benefits!

Architectural Design Collaborative

A food manufacturing company is seeking a Bilingual Japanese/English R&D Assistant to join their team in Garden Grove, CA. This position is responsible for assisting in the process development for company products as well as product maintenance, development, and implementation of new technologies. A bachelor’s degree in FOOD SCIENCE (Food Science major), 0-1 years’ experience in a food company in a technical role, and the ability to speak, read, and write Japanese is MANDATORY. This is a full-time, non-exempt, in-person position with excellent benefits and 401k.

Bilingual Japanese/English R&D Assistant Duties:

-Conduct lab scale to commercialization experimentations for new process development

-Conduct experimentation of new/alternative raw materials and packaging for existing products

-Research the installation of new machinery to improve production efficiency.

-Conduct research and experimentation on new technologies to address challenges in production and quality control as well as cost savings.

-Plan and carry out commercial scale production tests.

-Plan and carry out tests with co-packers.

-Assist in new and revision of package development through inspection of package material for FDA and regulatory compliance.

-Working knowledge of analytical instruments and maintenance (aw meter, texture analyzer, etc.)

-Occasional work during nights and weekends

-Occasional travel to other production sites and co-packer sites

Bilingual Japanese/English R&D Assistant Skills:

-Must be able to speak, read, and write Japanese

-Must have a bachelor’s degree in FOOD SCIENCE (Food Science Major)

-Must have 0-1 years’ experience in a food company, in a technical role

-Ability to plan and organize and schedule activities associated with production runs.

-Work well in a team environment; must have an inquisitive mind.

-Ability to work with limited supervision; maintain confidentiality; excellent time management skills.

****If interested, please apply with your most updated resume including your minimum salary requirement and why you left/or are looking to leave your current company. ****

Activ8 West- Los Angeles (Japanese Recruiting Company) Recruitment & Solutions / Renaissance Resources Inc., has been one of the leading recruiting firms in North America when it comes to working with Japanese Businesses for almost 20 years. We have offices in Los Angeles, Chicago, Atlanta, Texas, New Jersey, Arizona and Canada. Our services are based on the needs of our clients, and we connect them with qualified candidates in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, and Oil & Gas industries. With the recent expansion to California and the NYC/NJ area, our coastal offices have started working with clients in the Banking, Finance, and Entertainment Industries. We like to take the approach of working one on one with each of you to ensure that we have the best understanding of your background and what it is you are looking for in a career.

Please visit our website at www.activ8usjp.com >>> Click “Job Seekers” to see more jobs and register online!!!

Activ8 Recruitment & Solutions

Introduction

Since 1973, East West Bank has served as a pathway to success. With over 120 locations across the U.S. and China, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create new opportunities, and our sustained growth and expertise in industries like real estate, entertainment and media, private equity and venture capital, and high-tech help build sustainable businesses and expand our associates’ potential for career advancement.

Headquartered in California, East West Bank (Nasdaq: EWBC) is a top performing commercial bank with an exclusive focus on the U.S. and China markets. With a strong foundation, and enterprising spirit and a commitment to absolute integrity, East West Bank gives people the confidence to reach further.

Overview

East West Bank is currently seeking a Commercial and Industrial Relationship Managers (RM). This position handles needs for a wide array of borrowers with different credit structures and depository requirements. The RM will demonstrate strong underwriting and origination skills as well as have an established network of client relationships. The candidate will have increasing levels of experience with the Bank’s credit policy and procedures on underwriting loans/credits. The candidate will acquire, manage, and retain meaningful relationships.

Responsibilities

• Develop commercial banking relationships with middle market prospects
• Utilizes a high degree of creativity and independence in developing and managing a portfolio of diverse and complex banking relationships to middle-market firms.
• Acts as a consultant to clients and a resource to the Bank in developing and retaining business.
• Utilizes excellent negotiation and closing skills.
• Responsible for attaining established individual, department, and Bank financial goals.
• Coordinate the entire business origination, closing and client servicing to meet bank’s excellence of service standards.
• Oversee the creation of Credit Request Memos (CCR) in the portfolio management group for submittal to the line management and credit supervision seeking credit approval.
• Oversee underwriting, monitoring and forecasting for all directly originated loans.
• Develop relationships with Center of Influence in the industry and other business referral sources in order to locate credit worthy prospects for loans.
• Perform other duties as assigned

Qualifications

• A minimum of a Bachelor or preferred Master degree in Finance, Management or a related field.
• Completion to a corporate or other formal credit training program is preferred.
• 10+ years of relevant business experience.
• Diverse underwriting, credit structuring, and bank product knowledge
• Must have demonstrated track record to sell and build relationships with C-level executives.
• Strong interpersonal communication skill set and ability to positively effect a healthy, collaborative team environment.
• Demonstrate high level of expertise in sales, networking, negotiation, business acumen, relationship building and execution of responsibilities.
• Possess strong interpersonal, verbal and written communication skills. Significant writing and group presentation skills.
• Be a critical thinker, capable of developing strategy and making recommendations to management for advancement of bank’s objectives.

East West Bank

Executive Assistant

Charlotte, NC

Overview

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.

Job Description

This position is a full-time, in-person, role in our Charlotte office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals on various teams as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

Essential Functions & Day-to-Day Responsibilities

• Provide executive administrative support to deal team including multiple senior-level deal professionals.
• Manage complex calendars including scheduling appointments and video calls and managing logistics for meetings and client entertainment, gifts & events.
• Liaise and support internal and external clients while maintain confidentiality.
• Support the transaction process by managing Eastdil Secured’s proprietary database, assist with deal marketing process including but not limited to data management, timely distribution of marketing materials to clients, meeting coordination and associated travel.
• Track expenses and submit monthly expense reports for team.
• Arrange complex domestic & international travel itineraries as well as occasional personal travel coordination.
• Work in a fast-paced environment, make informed decisions, communicate effectively, prioritize workload efficiently and with accuracy in high pressure situations.
• Collaborate and provide back-up support to other Executive Assistants and collaborate with Business Operations teams across multiple offices.
• Assist in editing, formatting, and printing presentations and documents using Microsoft Word, PowerPoint, Excel, and Adobe PDF.
• Provide back-up support to other Executive Assistants and collaborate with Business Operations teams across multiple offices.
• In-person position
• Ad-hoc personal tasks may also be required.
• Some off-hour availability (overtime) required.

Education and Qualifications

• Bachelor’s Degree, preferred.
• 3+ years of experience in a corporate environment working with senior level executives.

Experience, Skills and Competencies Required

• Positive and professional attitude with the ability to self-motivate.
• High level of attention to detail and accuracy
• Handle confidential information with diplomacy and discretion.
• Excellent organizational and time-management skills, with the ability to prioritize workload, multitask and work under pressure to meet deadlines.
• A self-starter with a high degree of energy
• Strong sense of initiative and a process-improvement mindset.
• Experience coordinating complex calendars and meetings using Microsoft Outlook, Teams and Zoom
• Experience with booking complex travel and managing multiple itineraries simultaneously.
• Experience with expense report processing for multiple team members; SAP Concur Expense and Travel management software experience a plus.
• Tech-savvy and excellent computer skills.
• Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
• Ability to produce regional events.
• Apple device required for remote connectivity.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on their F-1 or other student visa status. Candidates must be able to work in the United States on a permanent basis.

Eastdil Secured

There’s no one quite like us.

Value Retail is the creator and operator of The Bicester Village Shopping Collection – with 11 luxury shopping destinations in Europe and China, home to more than 1,200 boutiques of the world’s leading luxury fashion and lifestyle brands, offering exceptional savings all year round. What sets us apart: A Distinctive Fashion Experience. If you have what it takes to create something extraordinary every day, then look no further – this is where you need to be! At Value Retail, we all share the same ambition: to create extraordinary experiences for our guests, brand partners and colleagues.

We are entrepreneurs at heart, passionate about what we do, and constantly raise the bar. Value Retail (VR) is bringing The Bicester Collection to North America. An experience unlike any other, Belmont Park Village is projected to open in 2024. Located adjacent to the iconic Belmont Park racecourse and the UBS Arena, home to the New York Islanders, and with a future hotel to be announced, Belmont Park Village will be the most sustainable retail destination in North America as well as one of the most exciting entertainment destinations in the world.

About the role

The Facilities Administration Coordinator initial focus will be working with the asset management team to organize data (outside spaces, buildings and equipment), which includes the asset register, Operations and Maintenance (O&M) manuals, Plan Preventative Maintenance (PPM) instructions and Facility Management (FM) processes and policies. The following responsibilities summarize the operational aspects of the role.

Key responsibilities

The key responsibilities of this role will include some or all the following.

Facilities Management Operations

• Ensure that all PPMs are automatically generated as per the scheduled manufacturer recommendation in the Building Maintenance System (BMS)and updated as needed.
• Assess and handle reactive work orders, ensuring they are correctly prioritized and have clear descriptions. Monitor job progress, and where necessary, update requesters on progress.
• Obtain approvals to replenish stock when notifications are received from Planon.
• Create and update contractor records in Planon.
• Troubleshoot Planon issues raised by end users, liaison with IT and the Planon governance team as appropriate.
• Supported by FM, store new / changed asset data in Planon and the Information Management System (IMS), ensuring the data is complete and accurate.
• Report on reactive and planned maintenance data, including creating new FM reports as required to analyze performance.
• Collaborate with the Planon system owner in raising potential improvements to the system. Support FM with creating asset QR codes from within Planon, for asset tagging.
• Notify the primary maintenance provider of any new asset details and updates to equipment warranties.

People

• Communicate effectively and develop positive relationships with key stakeholders.
• Work in collaboration with Value Retail colleagues, in particular with Planon admin team members at other villages.
• Constructively engage all stakeholders – VR employees and maintenance suppliers. Seek out opportunities for professional development.

Continuous Improvement

• Produce metrics and reports for the FM team which provide operational insight and areas of focus for continuous improvement.
• Promote the use of the Planon system within FM staff and customers within the Village.
• Highlight, identify, assess and resolve problems that arise in order to mitigate risks.
• Contribute to strategic FM operational planning.

Finance

• Support FM in protecting assets, by maintaining PPM schedules, information relating to asset condition surveys, and the asset register in Planon.
• Assist in reporting that supports asset life cycle planning.
• Contribute to the development of the village’s long-term capital program, utilizing data held in Planon.

Corporate Governance, Health & Safety (H&S), and Environment, Social and Governance (ESG)

• Evaluate the performance of PPMs and work orders relating to H&S and ESG.
• Assist with the regular review of the department’s risk assessments and method statements.
• Ensure all legal requirements and documents are up to date in Planon and highlight any issues.
• Report on agreed compliance standards. Monitor and report on sustainability metrics including performance against demanding sustainability targets.
• Promote H&S through system development and management of contractors.

Adopt a ‘Four Pillars’ Approach Ensuring Coordinated Delivery of Services

• Drive continuous improvement and promote delivery of the Four Pillars (Retail, Real Estate, Hospitality and Creation of Experience).
• Collaborate with other departments / colleagues to ensure services are delivered efficiently and in a timely manner. Other related duties as assigned.

About You

We are looking for an individual who can display the following experience and skills:

• Essential At least 12-24 month’s experience in a facilities management / real estate environment
• Good knowledge of assets (buildings / equipment) typical of a retail environment Appreciation of safe systems of work / control measures Strong attention to detail Excellent interpersonal skills
• Proactive with the ability to work independently Fluent in English, both written and spoken Demonstrated interest in sustainability and willingness to embrace the Bicester Collection’s ambition to deliver “Growth We Can Be Proud Of.”

Preferred

• Holds a recognized Health and Safety qualification / certification
• Experience of working in the luxury hospitality, commercial or retail environment
• Experience of operating / maintaining Planon or similar Facilities Management system

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. BPV Management Co. LLC is an Equal Opportunity Employer and does not discriminate based on the basis of actual or perceived age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, arrest record or conviction record, or sincerely held practice of religion or any other characteristic protected by federal, state, local, or other law (“Protected Characteristics”).

The Bicester Collection